Account Officer

Responsibilities:

Financial Recordkeeping and Reporting:

• Maintain accurate and up-to-date financial records, ensuring proper classification and documentation of all financial transactions.
• Prepare, review, and analyze daily, weekly, and monthly financial reports, including profit and loss statements, balance sheets, and cash flow statements.
• Reconcile bank statements and ensure that all discrepancies are addressed promptly.
• Assist in the preparation of annual budgets, forecasts, and financial projections.

Accounts Payable and Receivable:

• Process accounts payable (AP), ensuring all invoices are accurately recorded, approved, and paid on time.
• Manage accounts receivable (AR) to ensure timely collection of payments from clients and customers.
• Communicate with clients and vendors regarding payment issues, outstanding balances, and collections.
• Track and follow up on overdue accounts to minimize bad debt.

Payroll Management:

• Assist in the preparation and processing of employee payroll, ensuring accurate deductions and timely payments.
• Ensure compliance with applicable tax regulations and other statutory requirements related to payroll.

Tax and Compliance:

• Support in the preparation of tax filings, including VAT, corporate tax, and employee-related taxes.
• Ensure compliance with local, state, and federal regulations, ensuring all payments, tax filings, and financial practices are in line with legal requirements.
• Keep up-to-date with changes in financial regulations and implement any necessary adjustments to accounting practices.

Financial Analysis and Budget Monitoring:

• Assist in the preparation of financial budgets and analyze actual performance versus budgets, highlighting any variances and providing explanations.
• Prepare financial summaries for management review, providing insights on cash flow, expenses, and cost-saving opportunities.

Internal Controls and Audits:

• Monitor and ensure compliance with internal control procedures to safeguard company assets and ensure accuracy in financial records.
• Prepare documentation and assist in internal and external audits, ensuring that all required financial information is available and up to date.

Cash Management:

• Monitor and manage the company’s cash flow, ensuring sufficient funds are available for operational needs.
• Record all incoming and outgoing cash transactions accurately and ensure that records are maintained.

Financial Systems Maintenance:

• Assist in maintaining the company’s accounting software and systems, ensuring that data is entered correctly and consistently.
• Recommend improvements to financial systems and processes to enhance efficiency and accuracy.

Collaboration and Support:

• Work closely with other departments, including operations, human resources, and sales, to provide financial insights and support as needed.
• Assist with ad-hoc financial analysis and special projects assigned by senior management
  
  

Requirements:

Education:

• Bachelor's degree in Accounting, Finance, Business Administration, or a related field.
• Professional certifications will be an added advantage

Experience:

• At least 2-3 years of experience in accounting or finance, preferably in a creative agency or service-based industry.
• Experience with accounting software (e.g., QuickBooks, Sage, or Xero) is highly desirable