Job Summary
We are seeking a reliable and detail-oriented Admin Clerk to join our team and provide essential administrative support. The Admin Clerk is responsible for providing essential administrative support to ensure the efficient functioning of the office. This role involves a wide range of clerical duties, including managing records, handling correspondence, providing customer service, and assisting with various administrative tasks. The ideal candidate will be a proactive and organized individual with excellent communication and computer skills. You will play a crucial role in ensuring the smooth and efficient operation of our office.
- Minimum Qualification : High School (S.S.C.E)
- Experience Level : Mid level
- Experience Length : 3 years
- Working Hours : Full Time
Job Description/Requirements
Responsibilities:
General Administrative Duties:
- Answer and direct phone calls, taking messages as needed.
- Greet and assist visitors, providing excellent customer service.
- Manage incoming and outgoing mail, packages, and deliveries.
- Maintain and organize office filing systems, both physical and electronic.
- Order and maintain office supplies, ensuring adequate stock levels.
- Photocopy, scan, and fax documents as required.
Data Entry and Record Keeping:
- Accurately enter and update data into databases and spreadsheets.
- Maintain accurate and up-to-date records and files.
- Prepare and file documents as needed.
Communication and Customer Service:
- Respond to inquiries from employees, customers, and vendors.
- Provide information and assistance in a professional and courteous manner.
- Handle customer complaints and resolve issues efficiently.
Scheduling and Coordination:
- Schedule and coordinate meetings, appointments, and travel arrangements.
- Maintain calendars and ensure timely reminders.
Document Preparation:
- Prepare and format documents, reports, and presentations.
- Proofread documents for accuracy and completeness.
- Take and distribute meeting minutes.
Other Duties:
- Assist with basic bookkeeping tasks.
- Perform other administrative duties as assigned.
Requirements:
- High school diploma or equivalent required.
- 3-5 years of experience in an administrative or clerical role preferred.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
- Excellent communication and interpersonal skills.
- Strong organizational and time-management skills.
- Attention to detail and accuracy.
- Ability to multitask and prioritize tasks.
- Ability to work independently and as part of a team.
- Professional and courteous demeanor.
Benefits:
- Competitive salary and benefits package.
- Opportunities for professional growth and development.
- A positive and supportive work environment.
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