Administrative Assistant

Responsibilities:

• Receiving and directing calls and memos to the appropriate persons or departments.
• Schedule appointments for clients to meet the appropriate personnel that will treat their enquiry.
• Assist in the preparation of regularly scheduled reports
• At times, secretarial duties like stationery, printer, system, etc are to be checked regularly.
• Booking of hotel and ticket for top management for meetings, conferences, events, etc
• Provide general support to visitors
• Research and create presentations
• Preparing and monitoring invoices
• Ensure the operation of equipment by completing preventive maintenance requirements, calling for repairs, etc
• Carry out administrative duties such as filing, typing, copying, binding, scanning, etc.
• Write letters and emails on behalf of other office staff
• Handle sensitive information in a confidential manner
• Take accurate minutes of meetings
• Oversee and supervise the work of junior staff

Requirements:

• HND / B.sc in public administration or relevant discipline
• Working experience in administration will be an added advantage.
• Knowledge of office management systems and procedures.
• Good organizational skills
• Time management skills
• Good interpersonal skills
• Knowledge of Microsoft Office