Administrative Manager

Responsibilities:

Administrative Oversight:

• Develop and implement administrative policies and procedures to boost operational efficiency.
• Supervise daily administrative operations, ensuring timely and effective execution of tasks.
• Manage office facilities, supplies, and equipment to maintain a productive work environment.

Procurement Management:

• Oversee procurement processes in compliance with organizational policies and procedures.
• Cultivate and manage relationships with suppliers and vendors, negotiating favorable terms.
• Monitor procurement budgets and expenditures, ensuring alignment with organizational needs and financial limits.
• Lead the review and update of the procurement policy to align with global best practices.

Logistics Coordination:

• Organize logistics for organizational events, travel, and other activities, ensuring cost-effective and timely arrangements.
• Coordinate transportation and accommodations for staff and visitors.
• Ensure compliance with safety and regulatory requirements in all logistics operations.

IT Management:

• Oversee IT functions, including hardware, software management, user support, and data security.
• Collaborate with IT service providers to ensure optimal system performance and technical support for staff.
• Identify and implement technology improvements to enhance operational efficiency.

Team Leadership and Development:

• Directly manage the Admin Officer and Procurement Officer, offering guidance, support, and performance feedback.
• Foster a collaborative, inclusive team environment that promotes professional growth.
• Conduct regular team meetings to discuss goals, challenges, and areas for improvement.

Reporting and Compliance:

• Ensure compliance with organizational policies, donor requirements, and legal regulations concerning administrative and procurement functions.
• Prepare and present regular reports to the Director of Finance & Admin regarding administrative operations and procurement activities.
• Develop key performance indicators (KPIs) to measure the efficiency of administrative and procurement processes.

Strategic Support:

• Collaborate with the Head of Finance & Admin to align operations with organizational goals.
• Provide strategic recommendations to improve operational efficiency and effectiveness.

Qualifications:

Essential Skills, Knowledge, and Experience:

• Bachelor’s degree in Business Administration, Management, Procurement, or a related field; Master’s degree is a plus.
• 5-7 years of experience in administrative management, procurement, or logistics, preferably in the non-profit or international development sector.
• Strong understanding of procurement processes, contract negotiation, and supplier management.
• Proven experience in managing administrative functions and leading teams.
• Excellent organizational, multitasking, and problem-solving abilities.
• Strong interpersonal and communication skills, with the ability to collaborate effectively with diverse stakeholders.
• Proficiency in Microsoft Office Suite and familiarity with project management and procurement software.
• Personal integrity and a commitment to ethical practices, ensuring confidentiality in handling sensitive information.

Desirable Skills, Knowledge, and Experience:

• Experience in IT management or coordination is an advantage.
• Knowledge of local labor laws and regulations related to procurement and administration.
• Familiarity with donor compliance requirements and reporting standards.
• Knowledge of local tax laws, such as CIT, WHT, VAT, and pioneer legislation.

Location: Abuja

Application Closing Date: 25th October 2024

About CCSI:

The Centre for Communication and Social Impact (CCSI) is a leading social and behavior change (SBC) organization. Established in 2001 as a non-profit, CCSI excels in utilizing research to craft strategies that address barriers to adopting recommended behaviors. CCSI is committed to being a center of excellence in strategic communication across Africa, driven by values of integrity, passion, care, innovation, and excellence. The organization focuses on using strategic communication to influence behavior, build brands, and offer technical leadership in health and social development.

CCSI values diversity and encourages applications from underrepresented and intersectional groups, including persons with disabilities. The organization seeks individuals from various backgrounds, cultures, experiences, and identities to enrich its strategy, policies, and ambitions.

CCSI is committed to safeguarding the well-being of those involved in its work, with a zero-tolerance policy towards abuse and exploitation by staff, representatives, or partners. The organization ensures a harm-free environment for all who work with or represent CCSI.