Administrative Officer

Responsibilities:

Administrative Support:

• Manage office operations, including scheduling, correspondence, and file management.
• Draft, proofread, and distribute reports, memos, and other documentation.
• Handle incoming and outgoing communications, including emails and calls.

Staff Coordination:

• Maintain accurate employee records, including contracts, certifications, and training schedules.
• Assist in the recruitment and onboarding process for security personnel.
• Monitor staff attendance and manage payroll documentation.

Operations Assistance:

• Support the deployment and scheduling of security staff to various locations.
• Coordinate with clients to address administrative needs and inquiries.
• Assist in tracking and replenishing uniforms, equipment, and supplies.

Compliance and Reporting:

• Ensure the organization adheres to regulatory and legal requirements.
• Maintain confidentiality of sensitive information, such as contracts and security protocols.
• Prepare and submit reports on staffing, budgets, and client feedback.

Financial Administration:

• Assist in budgeting and expense tracking for office operations.
• Process invoices, receipts, and payments in coordination with the finance department.

Requirements:

• Must reside around Peter Odili and its environs.
• Bachelor’s degree in Business Administration, Management, or a related field.
• 2 years of proven experience in an administrative role, preferably within the security industry.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
• Strong organizational and multitasking abilities.
• Excellent verbal and written communication skills.
• Familiarity with payroll systems and HR management tools is a plus.