Administrative Officer

Responsibilities:

• Act as the primary point of contact between the foundation and external agencies, institutions, and stakeholders.
• Organize and facilitate meetings, conferences, and special events as required.
• Maintain professional and effective communication via emails, calls, and written correspondence.
• Ensure proper documentation, filing, and secure storage of records, reports, and sensitive information.
• Maintain updated databases and retrieve relevant information as needed.
• Schedule, coordinate, and document meetings with key stakeholders.
• Prepare and circulate minutes, ensuring follow-ups on agreed action points.
• Draft and review letters, memos, reports, and other official documents.
• Ensure professional and polite communication with internal and external stakeholders.
• Monitor and oversee office equipment usage across departments.
• Maintain inventory control and oversee requisition of office supplies, ensuring procurement approvals from both the Administrative Coordinator and the COO before purchases.
• Supervise the daily management and maintenance of office facilities and equipment to ensure functionality.
• Work closely with the Facility Officer to ensure daily routine checks and periodic maintenance of equipment for optimal performance.
• Ensure adherence to Quality Management and Occupational Health and Safety (OHS) standards.
• Support compliance with applicable regulations related to assigned duties and operational processes.
• Perform any additional job-related responsibilities assigned by the foundation to support administrative and operational functions.

Requirements:

• 1 year experience
• Degree in a related field