Administrative Secretary

Responsibilities:

• Manage and coordinate the executive team’s calendars and schedules, ensuring efficient time management.
• Handle calls, messages, and correspondence, responding promptly or redirecting as necessary.
• Develop and maintain effective filing, record-keeping, and organizational systems.
• Make travel arrangements, including booking flights, hotels, and rental cars, and creating itineraries.
• Prepare reports, presentations, and documents for meetings and executive briefings.
• Schedule and organize meetings, including preparing agendas and taking minutes.
• Maintain confidentiality and exercise discretion in handling sensitive executive matters.
• Liaise with internal and external stakeholders, ensuring smooth communication within the organization.
• Manage office supplies and equipment, coordinating with vendors when necessary.
• Perform other administrative duties as required to support executive operations.

Requirements:

• Minimum of HND/Bachelor’s degree in Secretarial Studies, Office Management Technology, Business Administration, or a related field.
• Minimum of 2+ years of experience in an administrative or executive support role.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other administrative tools.
• Familiarity with calendar management software and document organization systems.
• Excellent written and verbal communication skills.
• Strong organizational and multitasking abilities.
• High level of attention to detail and problem-solving skills.
• Ability to work independently and handle confidential information with discretion.
• Ability to prioritize tasks and work efficiently in a fast-paced environment.
• Strong time management skills and ability to meet deadlines.
• A proactive and solution-oriented approach to administrative tasks.