Administrative Secretary (NYSC)

Responsibilities:

• Ensure adequate power supply in the office, including managing and operating a generator as needed.
• Oversee office utilities such as paying bills, managing cleaning, and addressing maintenance issues for a small office.
• Assist with setting up and managing Zoom sessions and coordinating virtual lessons.
• Help troubleshoot computer networking and internet issues for staff, teachers, and students.
• Provide technical support to teachers during online teaching sessions, assisting with computer setup and addressing internet connectivity issues.
• Respond to inquiries from prospective parents and students through email, phone, and social media channels.
• Handle basic social media marketing efforts to promote the academy’s programs and events.
• Prepare and disseminate meeting agendas, take minutes, and maintain accurate records.
• Organize and update the academy’s information system, ensuring data is easily accessible and up-to-date.
• Assist with the orientation of new students, families, and teachers, providing necessary guidance and support.
• Manage the academy’s supplies and inventory of materials.
• Provide reports on office management and operations to the business owner.
• Facilitate administrative duties such as file organization, data storage, and document creation.

Requirements:

• Capability to manage office operations, including ensuring power supply, paying bills, and handling maintenance issues.
• Experience with social media and online communication is essential.
• Ability to comfortably interact with parents, students, staff and teachers is essential.