Office Administrator at MBO Capital Management Company

JOB DUTIES & RESPONSIBILITIES  

• Welcome visitors and direct them to the relevant office/personnel. 



• Carry out clerical duties such as answering phone calls, responding to emails, and preparing documents, including office correspondence, memos, resumes, and presentations. 



• Coordinate and manage appointments, meetings, and the conference room schedule in order to prevent duplicate bookings. 



• Perform bookkeeping tasks such as invoicing, monitoring accounts receivable, and budget tracking. 



• Maintain general office files, including job files, vendor files, and other files related to the company’s operations. 



• Purchase office supplies, equipment, and furniture. 



• Perform other relevant duties when needed. 



• Coordinate maintenance and repairs for office equipment and facilities.



• Implement and maintain office policies and procedures.



• Communicate effectively with team members to relay important information.



• Coordinate travel arrangements and accommodations for staff when necessary.



• Process and reconcile financial documents and transactions while working closely with the finance department to ensure accuracy and compliance.

COMPETENCIES REQUIREMENTS   

• Proficient in a variety of computer software applications including Microsoft Office Suite (Word, Excel, Outlook, etc). 



• Comfortable handling confidential information. 



• Multi-tasking and time-management skills, with the ability to prioritize tasks. 



• Good organizational skills. 



• Excellent written and verbal communication. 



• Exceptional interpersonal skills.