Assistant Procurement Officer

Responsibilities:

Support Procurement Operations:

• Assist in the preparation and management of procurement documentation, such as purchase orders, contracts, and supplier agreements.
• Help in sourcing and evaluating suppliers to obtain the best value for the company.
• Follow up on purchase orders and ensure that orders are delivered in a timely manner.

Supplier and Vendor Management:

• Maintain an updated supplier database and assist with the onboarding of new suppliers.
• Communicate with suppliers to obtain quotes, negotiate terms, and resolve any issues related to deliveries, quality, or payment.
• Assist in maintaining good relationships with vendors and monitor supplier performance.

Inventory and Stock Management:

• Monitor inventory levels and assist with stock replenishment, ensuring optimal stock levels to avoid disruptions in operations.
• Coordinate with other departments to assess their procurement needs and ensure timely procurement of goods or services.

Market Research:

• Assist with market research to identify potential suppliers, products, and market trends.
• Help evaluate pricing trends, delivery options, and market conditions to optimize purchasing decisions.

Documentation and Reporting:

• Maintain accurate and organized procurement records, including purchase orders, contracts, invoices, and receipts.
• Prepare regular reports on procurement activities, budget tracking, and supplier performance.
• Ensure all procurement processes are well-documented and adhere to company policies.

Assist in Procurement Planning:

• Support the preparation of procurement plans, ensuring that purchasing needs are met efficiently.
• Assist in analyzing procurement data and identify opportunities for cost reduction or process improvement.

Compliance and Standards:

• Ensure all procurement activities comply with legal and company policies and regulations.
• Help ensure the accuracy and completeness of procurement documentation and contracts.

Requirements:

• Bachelor’s degree in Business Administration, Supply Chain Management, Procurement, or a related field.
• 1-2 years of experience in procurement, purchasing, or supply chain operations is preferred.
• Knowledge of procurement processes, purchase order systems, and supplier management.
• Strong communication and negotiation skills.
• Detail-oriented with strong organizational and time management abilities.
• Ability to work with procurement software and MS Office applications