Job Summary
The Bid Co-ordinator role is essentially that of a Project Manager but specific to the bid process. You will co-ordinate all parties involved in the bid process to ensure everyone is aware of the level of contribution expected of them. As the Bid Co-ordinator you should be highly motivated, innovative, customer focused and have a ‘can do’ attitude. You will be able to motivate and inspire others to obtain a high level of work, to ensure all deadlines are met efficiently and that the bid is of the highest quality. With the bid team comprised of different workstreams, it is vital that the Bid Co-ordinator is able to supply interim line management to key stakeholders. Excellent communications skills are a must, both verbal and written.
- Minimum Qualification : Degree
- Experience Level : Entry level
- Experience Length : 1 year
Job Description/Requirements
Responsibilities:
- Lead brainstorming sessions to get the most out of tender briefs and requirements.
- On identification of a ‘go’ bid, in discussion with the Bid Manager, organize the setup of a bid kick-off meeting, and discuss the meeting agenda and attendees required.
- Coordinate all the bid-related activities with the entire bid team from kick-off to bid delivery.
- Manage lines of communication between various stakeholders.
- Ensure that clarification questions are communicated in good time and responses are communicated.
- Engage with identified Subject Matter Experts (SMEs) and stakeholders who will be responsible for providing prerequisite information in response to the tender document.
- Set up, populate, update, and publish a bid tracker to ensure the bid team is aware of the schedule.
- Escalate issues regarding delayed SME contributions to the Bid Manager/Bid Director.
- Ensure co-ordinated, centralized, management of the template and the bid content.
- Bid writing, collating, and document version control.
- Ensuring a bid delivery plan is in place and that the team is aware of their role in the bid delivery and has availability.
- Keep accurate historic bid records (outcomes, wins, losses) and produce KPI reports for the wider business.
- Ensure all timelines are met and bids submitted are complete and accurate, whilst reflecting company services and values.
Requirements:
- Previous experience working in a bid team.
- Excellent communicator.
- High attention to detail
- Highly motivated and deadline-driven.
- Able to motivate team members.
- Can demonstrate effective bid writing skills.
- Excellent attention to detail – able to produce error-free work.
- Able to multitask and manage multiple projects simultaneously.
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