Building/Property/Facility Manager

Responsibilities:

• Responsible for the overall daily operation of the facility including coordinating all technical and support staff.
• Carry out daily walk-around inspections to identify ‘’red flags’’, possible maintenance, aesthetics, or environmental issues
• Direct coordination of all technical activities and vendor/contractor activities on assigned sites
• Responsible for developing work schedules and technical Rota/work shift system and monitoring of such.
• Daily processing of work orders and actively assigning the right resources or making requisitions towards closing out work orders.
• Register, monitor, and file servicing schedules, work orders, material usage, job completion certificates, and invoices for all maintenance activities.
• PPM (Plan Preventive Maintenance and other periodic FM activities) – daily monitoring of PPM and raising PM work requests at least 2 weeks before they are due for adequate planning and execution.
• Weekly inventory report of maintenance consumables in storage and timely identification of re-order level. Carry out monthly stock audits, collate material requisition for all departments, and raise purchase orders to the procurement department for processing.
• Carry out Post-departure inspections (PDIs) with exiting tenants and coordinate the renovation of vacant units.
• Prepare and send out weekly facilities reports on maintenance activities executed, pending or ongoing during the week, including work order reports.
• Accountable for expenses and reconciliation of petty cash.
• Direct engagement with clients
• Schedule and coordinate daily toolbox talk with facility team
• Responsible for monitoring, review and initiating payment of public bills like electricity, water, parking and waste management.

Requirements:

• HND/BSc/BA in facility management, engineering, business administration, or relevant field, MSc will be an added advantage.
• Nysc certificate.
• Relevant professional qualifications will be an advantage.
• 3-4 years of proven experience in managing a facilities team preferably in a large service organisation.
• Knowledge of managing building contracts.

Required Competencies:

• Customer Service: An unwavering commitment to superior customer service.
• Relationship Building: The ability to develop and maintain excellent relationships with staff at all levels of the organization.
• Management of Self and Others: The ability to utilize personal skills to achieve goals and a high standard of performance. Positively leading, motivating, and effectively working with colleagues, staff, and customers in a collegial and team environment.
• Management of Financial Resources: The ability to contribute to long-term financial planning and results, including controlling costs and managing budgets for own cost centres.
• Utilisation of Technology: The ability to use the technology required in day-to-day work including experience in the use of PowerPoint Presentation and database software such as Microsoft Word and Excel Spreadsheet.
• Valuing and Nurturing Diversity: The ability to proactively recognize and respond to the differing needs of other individuals and groups.
• Innovation: The ability to suggest and contribute new ideas and initiatives.

Location: Victoria Island, Lagos

Remuneration: NGN 150,000 - 250,000