Chief of Staff to The CEO

The position

The Chief of Staff to the CEO is the crucial torchbearer guiding the CEO's day-to-day rhythm and will immediately impact productivity by streamlining strategic initiatives, overseeing program management, and communicating objectives to departments. The ideal candidate will have proven success in a business management role, with a special focus on executive-level advising and interdepartmental collaboration. The responsibilities include both directed work that will mostly be triggered by a direction from the CEO as well as self-directed leadership work

Responsibilities

Direct Work

• Oversee on behalf of the CEO strategic business initiatives, from development through successful execution
• Improve current processes and optimize organizational procedures for efficiency and productivity
• Create written material and presentations on behalf of the CEO
• Suggest changes to processes based on discussions during meetings or from the CEO and address any comments on them
• Ensure upcoming weekly meetings are relevant, well structured, and that the preparation is complete and correct
• Moderate CEO meetings
• Ensure action points coming out of meetings (i.e. executive, OKR, key, or incident meetings) are implemented
• Prep for the CEO quarterly townhalls
• Oversee daily operations of the CEO in collaboration with senior managers and department leaders
  
  
  

Leadership Work

• Initiate and guide the OKR process according to the performance appraisal cycle
• Identify opportunities to acknowledge success within the team and ensure that they are appropriately recognized by the CEO
• Own agenda for annual offsite meetings
• Serve as a proxy for the CEO by attending meetings in place of the CEO and making decisions on the CEO's behalf
• Participate in every EXCOM meeting. You will not be an executive or part of the EXCOM, but you will take part in E-Group activities
• Act as a communication arm for the CEO with team members and other stakeholders
• Act as a sounding board to the CEO for new ideas and initiatives
• Prepare ahead of formal and informal Board meetings. Ensure CEO has up to date information from every function in advance of questions from the board
• Run special projects that are urgent and important
  
  
  

Requirements

Education:

• University degree, ideally majoring in Business Management
  
  
  

Experience & knowledge:

• 7+ years in a business management or executive role
• Experience in planning and leading strategic initiatives
• Experience in organizing and directing multiple teams and departments
• Excellent written and verbal communication skills
• Versatile abilities and extreme dedication to efficient productivity
• Experience in data analysis and budget management
• Consulting experience, with a focus on operations management
• Proven success in a project coordination role
• Nimble business mind, focused on developing creative solutions
• Strong project-reporting skills, with focus on interdepartmental communications
  
  
  

Benefits

You'll receive competitive compensation and work with amazing people. You'll work in a beautiful environment with a flat structure and solve complex, real-world challenges.