Cost Manager

JOB OVERVIEW

Responsible for overseeing and coordinating daily administrative operations and procurement activities to ensure the efficient running of the company. Manages office supplies, inventory, and procurement for various projects across the group. Conducts cost analysis and evaluation of potential suppliers to optimize procurement costs and ensure quality standards. Manages relationships with clients, vendors, and third-party contractors, negotiates contracts, and ensures timely delivery of goods and services.

ROLES AND RESPONSIBILITIES

Administration

· Oversees day-to-day office administration, including maintaining a conducive and organized office environment.

· Manages office maintenance, ensuring that facility and equipment are in good working condition.

· Purchases and manages office supplies, tools, and equipment to ensures employees have the necessary resources for their work.

· Maintains an organized filing system for administrative and procurement documents, ensuring easy retrieval and archiving.

· Supports staff with administrative needs, such as preparing documents, scheduling meetings, and managing internal communications.

· Assists in coordinating company events, training sessions, and meetings as required.

· Maintains vendor and service provider relationships for office needs, such as maintenance services, internet service providers, and office equipment suppliers.

· Assists with staff on-boarding by providing necessary tools and resources and coordinating workspace arrangements.

· Liaises with government parastatal such as LASBCA, LAPPAA, LASEPA and Lands Bureau etc., to obtain required permits, licenses, certificates and permission and ensure proper documentation for construction projects.

· Attends meetings with the director with relation to administration and procurement and takes notes during meetings.

Procurement

· Sources and procures construction materials, equipment, and services, ensuring compliance with project specifications and budgets.

· Conducts market research to identify potential suppliers, assesses price trends, and forecasts procurement needs.

· Monitor and control material costs to ensure project profitability.

· Prepares detailed cost analysis and financial forecasts for ongoing and upcoming projects across the group.

· Negotiates terms and agreements with suppliers and subcontractors to obtain the best pricing and service quality.

· Assists in drafting and reviewing procurement contracts, ensuring compliance with company standards and legal requirements.

· Prepares and reviews purchase orders, contracts, and procurement documentation, ensuring accuracy and completeness.

· Monitors project costs and provides regular reports to management on budget variances and cost-saving opportunities.

· Coordinates logistics for the delivery of materials to project sites, ensuring timelines are met.

· Collaborates with engineers, project managers and site supervisors to anticipate and resolve supply chain issues.

· Maintains an up-to-date inventory of construction materials and manages reorder levels to avoid shortages.

· Liaises with the finance team to facilitate timely processing of payments to suppliers and contractors.

· Provides management with reports on procurement activities and construction activities.

· Maintains and updates supplier information such as qualifications, delivery times, product ranges, prices etc.

Performs other duties as assigned.

POSITION SPECIFICATION

Qualifications:

Minimum of bachelor’s degree from any reputable institution.

Work Experience:

· At least 5 - 10 years post NYSC work experience in procurement and cost management.