Engineering Secretary

Sector: Pharmaceuticals

State/Region: Enugu, Nigeria

Career path: Admin

Position: Engineering Secretary

Contract type: Long-term

Experience required: Min 2 years

ENGINEERING SECRETARY

PROFILE

Main responsibilities:

• Administrative Support: Provide comprehensive administrative assistance to the engineering team, including managing schedules, organizing meetings, and preparing reports and presentations.
• Document Management: Maintain accurate and up-to-date records for engineering projects, equipment maintenance logs, and safety compliance documents.
• Correspondence Handling: Manage and coordinate incoming and outgoing communications, including emails, phone calls, and internal memos related to engineering operations.
• Project Coordination: Assist with project documentation, tracking timelines, and ensuring that engineering project deadlines and milestones are met.
• Procurement Support: Assist in the preparation of purchase requisitions for equipment, materials, and supplies required for engineering operations.
• Meeting Coordination: Organize and schedule departmental meetings, prepare agendas, take minutes, and follow up on action items.
• Health & Safety Compliance: Help ensure that engineering operations are compliant with health, safety, and regulatory standards, maintaining records of safety inspections and maintenance schedules.
• General Office Duties: Perform general office tasks such as filing, typing, photocopying, and ordering office supplies as needed.

Professional requirements (minimum):

• Bachelor’s Degree or ND
• Preferred- Engineering, Business Administration, Secretarial studies, or related fields.
• Basic understanding of engineering terminology and manufacturing processes would be an advantage   

Language required (minimum):

English Language

Software knowledge required (minimum):

• Google Docs, Google Sheets, Google Slides…
• OR it’s equivalents (e.g. Microsoft Word, Excel and Powerpoint etc.)
• Good knowledge of other project management software would be helpful as well

Personal requirements:

• Strong written and verbal communication skills
• Excellent organisational and planning skills
• Strong integrity
• Creative, Flexible, Agile
• Self-driven, Initiative, Proactive
• Detail oriented & analytical
• Team work
• Ability to work under pressure
• Ability to manage multiple tasks at the same time