Event Coordinator

Responsibilities:

Event Planning and Coordination:

• Collaborate with clients, vendors, and internal teams to conceptualize, plan, and execute events.
• Develop event proposals, budgets, and timelines, ensuring all aspects align with client requirements.
• Handle venue bookings, catering, audio-visual equipment, and other essential resources.

Logistics Management:

• Coordinate logistics for large-scale events (500+ attendees), including seating arrangements, flow, and guest movement.
• Liaise with security personnel and health & safety teams to ensure compliance and safe event practices.
• Oversee transportation, accommodations, and other necessary arrangements for high-attendance events.

On-site Event Management:

• Act as the primary point of contact on event days, managing staff and overseeing all aspects of the event
• Troubleshoot issues in real-time to maintain smooth event execution.
• Monitor event activities to ensure compliance with applicable regulations and satisfaction of participants.

Vendor and Budget Management:

• Build and maintain strong relationships with vendors, negotiating contracts and ensuring cost-efficiency.
• Monitor budgets, prepare financial reports, and ensure events remain within financial projections.

Post-Event Evaluation

• Collect feedback from clients, attendees, and vendors to evaluate event success.
• Prepare event recap reports and identify improvement areas for future events.

Requirements:

• HND/Bachelor's degree in Event Management, Hospitality, Marketing, or related field.
• Minimum of 2 years in event planning and coordination, with a history of managing events for 500+ attendees.
• Availability to work flexible hours, including weekends, as required by event schedules.
• Ability to travel within Nigeria for event setup and coordination.

Skills:

• Strong project management skills and ability to multitask effectively.
• Excellent communication and interpersonal skills.
• Proficiency in event management software and Microsoft Office Suite.
• Exceptional problem-solving abilities and a calm demeanor under pressure.