Senior Executive Administrative Assistant

Responsibilities:

• Calendar Management: Organizing and maintaining the CEO's schedule, including meetings, appointments, and travel arrangements.
• Communication: Acting as a liaison between the CEO and other staff, clients, and stakeholders. This includes managing incoming calls, emails, and correspondence.
• Meeting Coordination: Preparing agendas, taking minutes, and following up on action items from meetings the CEO attends.
• Document Preparation: Assisting in the preparation of reports, presentations, and other documents, ensuring they are completed accurately and on time.
• Research: Conducting research and gathering information to assist the CEO in decision-making.
• Project Management: Supporting various projects and initiatives led by the CEO, ensuring deadlines are met and resources are allocated appropriately.
• Confidentiality: Managing sensitive information with discretion and maintaining confidentiality at all times.
• Office Management: Overseeing office operations and ensuring that the executive office runs smoothly.
• Travel Arrangements: Planning and coordinating travel logistics including transportation, accommodations, and itineraries.
• Budgeting and Expenses: Assisting with budget management and tracking expenses related to the executive office
• Represent the CEO at meetings and certain external events
• Other duties as assigned.

Requirements:

• Minimum academic qualification of a Master's degree in any related discipline 
• Minimum of 6 years of proven work experience locally and internationally.
• Excellent interpersonal and people skills
• Proficiency in using collaboration and productivity tools with strong organizational skills and attention to details
• Able to work under pressure and adhere to tight deadlines with demonstrated time management and prioritization skills and strong attention to detail and commitment to high-quality work product
• Expert use of Outlook and proficient in learning new programs
• Professionalism and demonstrated experience working effectively with staff and senior management, with a team-player attitude and proactive, responsive and collaborative work style
• Superior organizational and time management skills.