Executive and Project Support Officer (517269)

The role:

The Executive and Project Support Officer provides:

• Executive, secretarial and administrative support to the Child Health and Parenting Service (CHaPS) Nursing Director and CHaPS Assistant Directors of Nursing.
• High level administrative, program and project support across CHaPS Executive.
• Provide high level executive support to CHaPS Executive and lead staff, as assigned, including monitoring and managing inboxes in consultation with the Nursing Director - CHaPS coordinating travel, accommodation and meetings, electronic diary management, scheduling appointments, organising meeting requirements, collation of papers, and preparing and handling highly confidential, politically sensitive and complex documentation and enquiries.
• Provide high level secretarial support to senior staff in relation to activities and initiatives, including preparation of highly confidential documents, such as Ministerial correspondence, Cabinet Submissions and reports.
• Contribute to the efficient and effective workflow and sharing of information across the Agency, Office of the Secretary and the Minister’s Office by providing a single focal point for incoming and outgoing high-level communications and documentation for CHaPS Directorate.
  
  
  
  

Note: - Please refer to the Statement of Duties for all the selection criteria of this position to address in your application.

Details of Appointment

Permanent, full time, day worker position working 76 hours per fortnight, commencing as soon as possible.

• notwithstanding hours may be negotiated with the successful applicant
• Applicants should note that, for a period of twelve months from the date of publication, this selection process may be used to fill subsequent or fixed term full time, part time and casual vacancies.
  
  
  
  

Salary: $79,529 - $91,517 per annum. Our Employer 11.5% superannuation contribution is on top of this amount.

You’ll have access to salary package a range of benefits including living expenses up to $9,010 + $2,650 in meal entertainment each FBT year + other benefits if eligible.

• Salary range is in accordance with Public Sector Unions Wages Agreement 2022
  
  
  
  

Eligibility:

Successful applicants will be required to meet the essential criteria:

• Current Working with Children Registration
• Registration/licences that are essential requirements of this role must remain current and valid at all times whilst employed in this role and the status of these may be checked at any time during employment. It is the employee’s responsibility to ensure that registration/licences remain current and to advise the Employer if their circumstances change. This includes notifying the Employer if a registration/licence is revoked, cancelled or has its conditions altered.
  
  
  
  

The Head of the State Service has determined that the person nominated for this job is to satisfy a pre‑employment check before taking up the appointment, on promotion or transfer. The following checks are to be conducted:

• Conviction checks in the following areas:
• crimes of violence
• sex related offences
• serious drug offences
• crimes involving dishonesty
• Identification check
• Disciplinary action in previous employment check.
  
  
  
  

How To Apply

Apply Online. Please click the "Apply" button on this screen. This ensures important questions about you are answered.

You will be prompted to complete a 1-2 page application outlining your experience, skills and knowledge as they relate to the attached Statement of Duties.

Please note:

• We do not require a separate statement addressing the selection criteria.
• All attachments must be in Microsoft Word or PDF format.
• Referee details are submitted as part of the online application so make sure you have the contact details of two referees before applying.
  
  
  
  

Download the Statement of Duties and any Associated Documents

We encourage you to review the Applicant Guide, Statement of Duties, prior to applying for an overview of the duties, program, selection process and selection criteria.

Statement of Duties

• 517269 Executive and Project Support Officer Band 4 (July 2023) WWCR CSU (2).pdf
• 517269 Executive and Project Support Officer Band 4 (July 2023) WWCR CSU (3).docx
  
  
  
  

Applicant Guide

• Department of Health - Applicant Guide June 22.pdf
• Department of Health - Applicant Guide June 22.docx
  
  
  
  

For more information, please contact

Melissa Atkin

Position: Operations Manager

Phone: (03) 6166 3501

E-mail: melissa.atkin@ths.tas.gov.au

Important information

The email account you provide when submitting job applications will be used in correspondence to you. It is important that this is kept up to date and monitored regularly.

To update your email address (or contact number), log in to www.jobs.tas.gov.au and look for “Existing applicant login” where you can update your details

The Department of Health values workforce diversity and recognises the value each person offers which is shaped by their unique characteristics, background, experiences, knowledge, skills, values and perspectives.

The core purpose guiding the way in which we work across the Department of Health is to CARE for the health and wellbeing of all in Tasmania through our Values of Compassion, Accountability, Respect and Excellence. We are united by our shared purpose and model our CARE Values through our interactions with one another, our patients, our clients and the Tasmanian community.