Executive Assistant

Responsibilities:

• Provide administrative assistance to the MD
• Represent the MD physically or virtually within and outside the country.
• Ensure accessibility and availability at all times.                                                                                                                                                                                                                                                                                                    
• Ensure adherence to and delivery on key deadlines/deliverables by applying project management principles
• Co-ordinating activities with/for the Management team
• Diary management of the CEO
• Coordinate and arrange meetings/conferences, both internally and externally.
• Preparation of agendas, reservations and preparation of facilities.
• Oversee the document management and electronic filing system of the CEO's office.
• Manage travel logistics for the CEO & MD, including the booking of flights and accommodation and managing visa requirements.
• Provide external and internal public relations functions to the Company and the office of the CEO.
• Take minutes of meeting at every meeting attended by the MD, process and present accurately.   
• Extension of CEO Office regarding quality, image and housekeeping standards.
• Protect the security and confidentiality of the information that is privileged to the office of the CEO.
• Develop and/or maintain an office filing system as well as a reporting system
• Filter and Prioritize guest visits
• Make sure staff and colleagues have all the necessary tools needed to achieve their task
• Act as a funnel for information between the MD and staff
• Provide Advice to improve productivity when required.
• Understand projects and timelines
• Follow up with projects and timeline
• Get approvals for payments 
• You are required to be available to travel out of the state or country when necessary. 
• Additionally, you are to carry out all relevant tasks as assigned. 

Requirements:

• Bachelor’s degree in Business Administration, Secretarial Studies, or a related field.
• Minimum of 5+ years of proven experience as an Executive Assistant, Personal Assistant, or similar role.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace (Docs, Sheets, Calendar).
• Excellent organizational, time management, and multitasking abilities.
• Strong written and verbal communication skills.
• High level of discretion, integrity, and professionalism.
• Ability to work under pressure and manage competing priorities.
• Strong attention to detail and problem-solving skills.