Executive Assistant

Responsibilities:

• Manage the Campus Pastor’s calendar for appointments, meetings, and travel.
• Provide administrative support to the Campus Pastor (including correspondence, reports, files, etc
• Coordinate and organize daily office activities and operations and direct the workflow within the Senior Pastor’s office, as appropriate to minimize the demands on the Campus Pastor.
• Provide support to the Campus Pastor in the work of assigned committees of the Church Council.
• Provide support to the Campus Pastor in preparation of worship materials for weekly services and special events.
• Provide hospitality support, and arrange meals, accommodations, and logistics for meetings, events, guests, and programs hosted by the Campus Pastor. 
• Maintain the daily and long-term schedule of activities for the Pastor’s office, including calendar, travel schedule, accommodations, and conferences, and provide backup materials, special arrangements, and transportation related to these activities.
• Attend Church meetings and take minutes as required.
• Help increase the Campus Pastor’s productivity by 20% by taking on assignments and projects.
• Monitor and reconcile expenses directly related to the Pastor’s budget.  Process invoices, expense reports, and other documents for payment.
• Responsible for credit card: ensure transactions comply with the policies and reconcile monthly statements. 
• Monitor the activities of the Pastor’s reporting staff, including deadlines, leave, travel and
• Ensure consistent customer service delivery in a collaborative and solutions-based capacity to all levels of staff and volunteers.
• Follow up on tasks, and review to ensure completeness within the stipulated time frame
• Writes clear, concise correspondence.
• Proofreads all material for errors, omissions, and consistency.
• Adept at tactfully delivering difficult messages.
• Networks across the organization.
• Willing to teach team members processes or how to use technologies.
• Applies emotional intelligence by facilitating situations for a positive outcome.
• Maintain the overall work plan and project plans, tracking key tasks, critical paths, and budgets.
• Assist with preparing assessment documentation, and receiving and processing proposals and reports for the Church as required.
• Takes initiative for new  and  special  projects,  as requested
• Completes projects by following up on results and collating reports from relevant church leaders, workers, and other volunteers
• Check through reports for accuracy, and completeness and highlight areas of focus and trends analysis
• Prepares reports by collecting and analyzing information
• Reports directly to the Senior Pastor.
• Provides historical reference by developing and utilizing filing and retrieval systems; and recording meeting discussions.
• Maintain office supplies inventory and ensure availability of tools required for the Senior Pastor’s office
• Oversee the activities of the Secretary and implement office management initiatives that promote an effective working environment guest management, appointments, etc
• Perform any other duty that may be assigned from time to time by the Senior Pastor

Requirements:

• Bachelor’s degree
• Additional professional qualifications will be an added advantage.
• Minimum of 7 years and above of experience in administrative support functions.
• Proficient in Microsoft Office (Outlook, Word, Excel, and PowerPoint), Adobe Acrobat, and social media web platforms.
• A clear testimony of faith and a vital, personal, and growing relationship with Christian beliefs evidenced by attitude and behavior.
• Ability to create new ideas, relationships, or systems including creative contributions.
• Must possess very strong interpersonal skills and the ability to build relationships with key stakeholders.
• Must have strong organizational skills and ability to prioritize multiple tasks seamlessly with strong attention to detail.
• Embrace and adapt to growth, change, innovation, and creativity.
• Use appropriate judgment in the areas of discretion, sensitivity, and leadership.
• Ability to create positive working relationships with a diverse group of people and volunteers including gender, ethnicity, age, sexual orientation, culture, and skill level differences.
• Strong work ethic and commitment to excellence.
• Maintain cooperative, healthy, and motivating relationships with the leadership team, colleagues, and volunteers.
• Excellent customer service, interpersonal, verbal, and written communication skills.
• Proficiency in Microsoft Office Suite.