Executive Assistant

Responsibilities:

• Act as the point of contact between the Executive and internal/external clients
• Screen and direct phone calls/ distribute correspondence
• Handle requests and queries appropriately
• Manage diary and schedule meetings and appointments
• Make travel arrangements
• Track and monitor responses to emails while ensuring issues are addressed on a timely and accurate basis
• Produce reports, presentations for seminars and conferences (electronic and paper) for the principal as required
• Liaising regularly with principal on assigned tasks, reports for submission, and other vital information
• Follow up and ensure all direct reports to the principal execute assigned tasks on a timely basis
• Conduct initial review of operations and subsequent regular reviews of all departments and recommend areas for improvement thereafter
• Receive and respond to correspondence
• Review diary, action points and follow up with appropriate personnel
• Ensure control of access to the principal's office and lock up daily
• Receive correspondence for the principal's office from all concerned and distribute correspondence from out-tray.
• Ensure the 24-hour turn-around time is maintained by recipients of correspondences and documents
• Ensure cleanliness and orderliness of the principal's desk and surroundings including the washroom
• Ensure all documents are promptly filed away in relevant files and update the file register  as needed
• Ensure timely payment of the principal's telephone bills, internet subscription and other recurrent relatable bills
• Any other duties as may be assigned 

Requirements:

• Minimum of 2 years working experience
• Minimum of HND/BSc. in a relevant course of study