Executive Assistant

Responsibilities:

Meeting Management:

• Manage the CEO's diary, organise meetings, appointments, and events.
• Attend meetings, take detailed action points, and write minutes.
• Keep track of important tasks and deadlines.
• Compile and prepare briefing papers, reports, presentations, and correspondence.
• Advertise vacancies and arrange interviews as needed.

Workload Management:

• Act as the first point of contact for the CEO, managing correspondence and phone calls.
• Screen phone calls, enquiries, and requests, handling them when appropriate.
• Manage emails, and often corresponding on behalf of the CEO.
• Maintain the security of sensitive, personal, and confidential information, adhering to relevant Information Governance policies and secure operating procedures.

Technical Requirements:

• Ensure a stable internet connection and a dedicated workspace for uninterrupted work.
• Proficiency in Microsoft Office Suite and Google Workspace.
• Technical know-how with the ability to take and transcribe minutes effectively.

Requirements:

Essential:

• Calmly organised with almost ruthless efficiency.
• Discretion and the ability to maintain confidentiality.
• Flexibility regarding workload and time management.
• Self-motivated, able to work independently and on own initiative.
• Proactive with a can-do approach.
• Competent and confident communicator.
• Proficiency in Microsoft Office Suite and Google Workspace.
• Technical know-how with the ability to take and transcribe minutes effectively.
• Stable internet connection and a dedicated workspace.

Desirable:

• A degree in a relevant field.

Personal Attributes:

• Highly organised and efficient.
• Strong communication skills, capable of summarising and delivering high-level content.
• Ability to manage and prioritise multiple tasks.
• Proactive and solution-oriented mindset.
• Willingness to learn and adapt in a dynamic startup environment.
  

Working Conditions:

• The role is primarily remote (85% home working), with occasional requirements to work from the office or other locations as necessary.