Executive Assistant

Role Description

This is a full-time on-site role for an Executive Assistant at Flinx Realty Ltd. As an Executive Assistant, you will be responsible for providing executive support to the management team. Your day-to-day tasks will include handling executive administrative assistance, managing expense reports, coordinating communication and document preparation. Your role will be crucial in maintaining a smooth flow of operations and supporting the overall efficiency of the company.

Responsibilities

• Provide comprehensive administrative support to senior executives, including calendar management, meeting coordination, and travel arrangements.
• Prepare, review, and proofread correspondence, reports, presentations, and other documents.
• Monitor and prioritize emails, calls, and requests.
• Conduct research and compile information to support decision-making.
• Organize and maintain the executive’s files and records for easy access.
• Act as the liaison between the executive and other departments, clients, and external partners.
• Handle confidential information with discretion and professionalism.
• Attend meetings as required, taking notes and following up on action items.

Qualifications

• Minimum of 2 years proven experience as an Executive Assistant supporting senior executives.
• Excellent verbal and written communication skills with the ability to interact professionally with all levels of the organization and external contacts.
• Strong organizational and multitasking abilities
• Proficiency in using office software especially Microsoft office suite.
• Attention to detail and problem-solving skills
• Strong ability to handle confidential and sensitive information with integrity.
• Advanced internet research skills.

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