Executive Assistant

Responsibilities:

• Organize and coordinate executive calendars, scheduling meetings across time zones, prioritizing tasks, and rescheduling when necessary.
• Serve as the main point of contact for internal and external communications on behalf of the executive team, managing email correspondence, phone calls, and inquiries.
• Assist in coordinating and managing cross-functional projects, ensuring deadlines are met and progress is communicated to stakeholders.
• Organize and book domestic and international travel including flights, hotels, and ground transportation. Ensure all travel documentation and itineraries are properly prepared.
• Prepare reports, presentations, and meeting summaries, often working with sensitive and confidential information.
• Organize events, team meetings, and executive functions, including preparing agendas and materials.
• Track, submit, and reconcile executive expenses and manage any related reporting.
• Support executives with day-to-day administrative tasks, ensuring smooth office operations.
• Flexibly handle unforeseen projects and tasks as assigned by senior leadership.

Requirements:

• Bachelor’s degree in Business Administration or a related field preferred.
• 2-3 years of experience in an administrative or executive assistant role, ideally in a tech or fast-paced environment.
• Proficient in Microsoft Office Suite and Google Workspace.
• Exceptional verbal and written communication skills.
• Proven ability to prioritize tasks and meet deadlines.
• Experience handling confidential information with discretion and integrity.
• Strong interpersonal skills and the ability to work across departments.