Executive Assistant

Responsibilities:

• Manage the CEO’s calendar, schedule meetings, and organize appointments efficiently.
• Prepare and organize documents, presentations, and reports for meetings or events.
• Handle correspondence on behalf of the CEO, including emails, letters, and phone calls.
• Maintain a well-organized filing system for confidential and critical business documents.
• Coordinate and follow up on key projects, ensuring deadlines are met and tasks are completed.
• Monitor and report on the progress of business objectives as directed by the CEO.
• Liaise with internal teams and external stakeholders to facilitate communication and collaboration.
• Assist in preparing budgets, tracking expenses, and managing financial records.
• Plan and coordinate travel arrangements, including flights, accommodation, and itineraries.
• Organize events, meetings, and appointments, ensuring all logistics are handled smoothly.
• Provide personal support to the CEO, such as running errands or managing personal appointments.
• Maintain confidentiality and discretion in handling personal and professional matters.
• Conduct research and provide insights on business trends, competitors, and industry developments.
• Assist in drafting strategic plans, proposals, and decision-making frameworks.
• Act as the primary point of contact between the CEO and clients, vendors, or partners.
• Address customer or partner queries promptly and professionally.

Requirements:

• Bachelor’s degree in Business Administration, Communications, or a related field.
• 3+ years of experience in an executive or administrative assistant role, preferably in a fast-paced environment.
• Exceptional organizational and multitasking abilities.
• Strong verbal and written communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace tools.
• Ability to work independently with minimal supervision.
• High level of discretion and confidentiality.
• Strong problem-solving skills and a proactive mindset.
• Professional, polished, and approachable demeanor.
• Flexible and adaptable to changing priorities and schedules.
• Strong attention to detail and accuracy.
• A team player with excellent interpersonal skills.
• Familiarity with the beauty or hospitality industry is an advantage.
• Experience supporting C-suite executives or senior leadership.
• Knowledge of project management tools and software is a plus.

Benefits:

• Competitive salary.
• Opportunities for professional development and growth.
• A dynamic and supportive work environment.