Executive Assistant to the CEO

Responsibilities:

Executive Support:

• Completes a broad variety of administrative tasks for the CEO including: efficiently managing an extremely active calendar of appointments; completing expense reports; composing and preparing correspondence that is sometimes confidential; arranging complex and detailed travel plans, itineraries, and agendas; and compiling documents for travel-related meeting
•  Plans, coordinates and ensures the CEO’s schedule is followed and respected. Provides a bridge for smooth communication between the CEO’s office and internal departments; demonstrating leadership to maintain credibility, trust and support with management staff
• Communicates  directly,  and  on  behalf  of  the  CEO, with  Associates and others
• Researches, prioritizes, and follows up on incoming issues and concerns addressed to the CEO, including those of a sensitive or confidential nature. Determines appropriate course of action, referral, or response
• Works  closely   and  effectively  with  the CEO to keep her  well  informed  of upcoming commitments and responsibilities, following up appropriately. Acts as a barometer, having a sense for the issues taking place in the environment and keeping the CEO updated
• Provides  leadership  to  build  relationships  crucial to the  success  of  the organization, and manages a variety of special projects for the CEO, some of which may have organizational impact
• Successfully  completes  critical  aspects  of  deliverables with a hands-on  approach, including drafting letters, personal correspondence, and other tasks that facilitate the                CEO’s  ability to effectively lead the organization
• Prioritizes conflicting needs; handles matters expeditiously, proactively,and follows-through on projects to successful completion, often with deadline pressures

Administrative Support and Liaison:

• Serves as the CEO’s administrative liaison to the organization’s stakeholders
• Support with logistics related tasks, such as shopping, paying bills, and scheduling personal appointments.
• Tracking and completing expense reports
• Maintains discretion and confidentiality in relationships with all company records and personal matters

Management Liaison:

•  Assisting in scheduling meetings and attending all meetings, maintaining records and tracking progress
• Assists in coordinating the agenda of team meetings and off-sites meetings
• Ensures that the CEO’s profile is kept updated and responds to requests for materials regarding the CEO and the organization in general
• Edits and completes first drafts for written communications to external stake holders
• Follows up on contacts made by the CEO and supports the cultivation of ongoing relationships

Desired Skills & Experience:

• At least 3 years of proven experience providing executive support in a structured organization
• A good degree in a relevant field
• Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail
• Very strong interpersonal skills and the ability to build relationships with stakeholders, including board of directors, senior management team and external partners
• Expert level written and verbal communication skills
• Demonstrated proactive approaches to problem-solving with strong decision-making capability
• Female candidates are encouraged to apply for gender balance.