Executive Assistant to CEO

Responsibilities:

Administrative Support:

• Manage the CEO’s calendar, including scheduling meetings, appointments, and travel arrangements.
• Prepare and organize documents, reports, and presentations for meetings.
• Serve as the primary point of contact between the CEO and internal/external stakeholders.
• Screen, prioritize, and respond to emails, calls, and correspondence on behalf of the CEO.
• Maintain confidentiality and handle sensitive information with discretion.

Strategic Support:

• Assist the CEO in managing strategic initiatives and monitoring project timelines.
• Coordinate with department heads to ensure alignment with the CEO’s objectives.
• Prepare briefing materials and conduct research to support decision-making.
• Attend meetings with or on behalf of the CEO and provide detailed reports and action points.

Operational and Logistical Support:

• Oversee and coordinate logistics for events, conferences, and international business trips.
• Liaise with clients, partners, and regulatory authorities on behalf of the CEO.
• Anticipate and resolve operational challenges to ensure the CEO's productivity.
• Ensure all necessary resources and materials are available for the CEO’s activities.

Industry-Specific Responsibilities:

• Stay updated on trends, policies, and developments in the oil and gas sector.
• Collaborate with technical and legal teams to facilitate CEO decisions.
• Manage special projects related to corporate governance, compliance, or sustainability.

Requirements:

• Strong organizational and multitasking abilities.
• Proficient in business communication and negotiation.
  
• Advanced knowledge of Microsoft Office Suite and project management 
• Excellent interpersonal and relationship-building skills.
• High emotional intelligence and cultural sensitivity.
• Ability to work effectively under pressure and tight deadlines.
• Understanding of the oil and gas sector, including industry-specific terminology.
  
• Familiarity with regulatory and compliance requirements in the energy sector.
• Bachelor’s degree in Business Administration, Energy Management, or a related field (an MBA is an advantage).
• Minimum of 3–5 years of experience in executive support, preferably within the oil and gas industry.
• Project management (PMP) or Executive Assistant certifications are advantageous.
• Proficiency in English (additional languages may be beneficial).
• Strong problem-solving and analytical skills.
  
• Highly adaptable and flexible to changing priorities.
  
• Unwavering professionalism and confidentiality.