Executive Assistant to the Bank CEO

Responsibilities:

Administrative Support

• Manage and maintain the CEO's calendar, including scheduling appointments, meetings, and travel arrangements.
  
• Prepare agendas, briefing documents, presentations, and reports for meetings.
  
• Handle sensitive and confidential information with discretion.
  
• Screen and prioritize emails, calls, and correspondence on behalf of the CEO.
  

Communication and Coordination

• Act as a liaison between the CEO, senior executives, board members, clients, and staff.
  
• Draft, proofread, and edit correspondence, reports, and presentations.
  
• Facilitate communication within the organization to ensure alignment with the CEO's objectives.
  

Meeting and Event Management

• Organize and coordinate board meetings, leadership retreats, and other high-level events.
  
• Record meeting minutes and track action items to ensure follow-up.
  
• Coordinate with internal departments and external stakeholders for seamless event execution.
  

Project and Task Management

• Assist with special projects and strategic initiatives as directed by the CEO.
  
• Conduct research and prepare summaries or recommendations as needed.
  
• Monitor and manage deadlines for projects involving the CEO.
  

Travel and Expense Management

• Arrange domestic and international travel, including visas, itineraries, and accommodations.
  
• Process and reconcile expense reports promptly and accurately.
  

Requirements:

• Bachelor’s degree in business administration, communications, or a related field preferred.
• Minimum of 5 years of experience as an Executive Assistant, preferably in the banking or financial services industry.
  
• Experience supporting C-suite executives is highly desirable.
• Exceptional organizational and time-management skills.
  
• Strong written and verbal communication skills.
  
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
  
• Familiarity with financial or CRM software is a plus.
• High level of discretion and professionalism.
  
• Ability to manage multiple priorities and meet tight deadlines.
  
• Strong problem-solving skills and a proactive approach.
• Knowledge of the banking industry and regulatory requirements.
  
• Experience in corporate governance or board support.
  
• Certification in project management or administrative support.