Executive Assistant to the Managing Director

Responsibilities:

• Addressing complaints and resolving problems
• Supervising assigned Administrative staff.
• Provide executive secretarial and administrative support to the Managing Director as well as develop clear channels of communication with internal and external stakeholders.
• Responsible for the day-to-day management of the Managing Directors’ office to ensure appropriate time utilization in relationship to external and internal requirements.
• Prepare briefings and updates for the Managing Director on relevant issues, outstanding projects, and activities.
• identify issues, develop contingencies, and suggest remedies.
• Manage the MD’s dairy and schedule appointments accordingly.
• Create briefs and agendas, establish priorities, and be responsible for the timely preparation and presentation of materials for all key internal meetings involving the Managing Director, including weekly management meetings.
• Support the Managing Director in developing, planning, and executing company-wide, and or wide communications and events, including weekly management meetings and others.
• Conduct Business Planning, incubation, and research (internet and site visits).
• Manage and secure institutional documents and files through hard and electronic documentation, and filing processes for referral purposes.
• Prepare travel itinerary for international/local meetings while making necessary visa and accommodation arrangements.
• Attend management meetings to take coherent minutes and produce high-quality documentation.
• Assist the Managing Director with personal issues.
• Maintain an organized system for tracking, monitoring, and prioritizing tasks and projects.
• Responsible for overseeing administrative and organizational support for management meetings.
• Working with the Managing Director to prepare materials for the board, Management, and staff meetings.
• Maintaining accurate files and records related to the board of directors and senior management.
• Carry out supervisory responsibilities in accordance with the company's policies and procedures.

• Responsibilities include drafting job descriptions, job adverts, candidate selection, Induction and job assignment

  
  

Requirements:

• Female preferred.
• Age 28 – 40 years
• Minimum of first degree (B.sc/HND) in office management or secretarial or executive assistant qualification
• 4-5 years experience
• Microsoft Office proficiency
• Social Media comfortable

Benefits:

• Laptop and Smart Phone with data & voice allowances are provided