Executive Assistant/Secretary to the COO

Responsibilities:

• Provide high-level administrative support to the COO, ensuring seamless operations, strategic leadership, and effective communication.
• Manage schedule, correspondence, travel, and special projects, maintaining confidentiality and discretion.
• Serves as a trusted advisor and gatekeeper, facilitating stakeholder engagement and information flow
• Handle confidential and sensitive information with discretion and professionalism.
• Organize and coordinate meetings, conferences, and business engagements, including preparing agendas and taking minutes.
• Oversee document filing, record-keeping, and office management tasks.
• Assist in project coordination, follow-ups, and execution of key administrative tasks.
• Ensure timely responses to emails, calls, and inquiries on behalf of the COO.
• Maintain a professional, polite, and respectful demeanor in all interactions.

Requirements:

• Minimum of HND in Management, Secretarial Studies, Office Management Technology, Business Administration, or a relevant field.
• Experience: Minimum of 11 years of professional experience, with at least 10 years supporting executive management or C-level executives.
• Well-behaved, honest, ethical, polite, kind, and respectful.
• Strong integrity, professionalism, and discretion in handling confidential matters.
• Ability to work under pressure with a proactive and positive attitude.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and office management software.
• Strong written and verbal communication skills.
• Excellent organizational and multitasking skills.
• Ability to anticipate needs and work independently with minimal supervision.
• Strong attention to detail and problem-solving abilities.
• Excellent time management skills with the ability to meet deadlines.
• Ability to interact effectively with executives, clients, and stakeholders