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Job Description/Requirements
Key Responsibilities
- Provide comprehensive calendar management for the Chairman, arrange inquiries and request while troubleshooting conflicts; make judgments and recommendations to ensure smooth day to day engagement.
- Act as a liaison and provide support to the board of Directors. Arrange and handle all logistics for Board meetings and events: schedule meetings; draft agendas; develop, compile and distribute presentation materials; and record meeting minutes on behalf of Board Secretary.
- Complete a broad variety of administrative tasks that facilitate the Chairman’s ability to effectively lead the organization
- Serve as the primary point of contact for internal and external constituencies on all matters pertaining to the Chairman, including those of a highly confidential or critical nature.
- Maintain open communications with the team, including meeting regularly with their operations and technology coordinator and providing information and documents as needed.
- Coordinate all Executive Leadership team meetings and retreats and assist with staff meetings and events as needed
- Provide “gatekeeper” and “gateway” role, providing a bridge for smooth communication between the Chairman and employees demonstrating leadership to maintain credibility, trust and support the Executive Leadership Team.
- Work with the Executive Leadership Team to coordinate the chairman’s outreach activities. Follow up on contracts made by the chairman to cultivate ongoing relationships.
- Provide event Management support as requested
- Answer main phone line and respond to inquiries
- Process and distribute daily mails.
- Invest in building long lasting relationship both externally and internally
- Manage petty cash reimbursements and reconciliation
- Other projects/duties as assigned for the overall benefit of the Organization
- A graduate with a BA in Humanities, Arts or Social Sciences
- A Masters in Business Administration or Public Administration or related course is added advantage.
- A minimum of 5 years’ experience in a similar position.
- Must have a strong ability to execute work with a DEIB lens
- Should have Significant Executive support experience, including supporting C – level executives, a nonprofit board experience is highly preferred
- Technical proficiency and problem – solving skills related.
- Make appropriate, informed decisions regarding priorities and available time.
- Ability to complete a high volume of tasks and projects with little or no guidance
- Ability to react with appropriate levels of urgency to situations and events that require quick response or turnaround.
- Able to maintain a high level of integrity and discretion in handling confidential information
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