Executive Secretary to the GMD

Responsibilities:

• Maintain executive’s agenda and assist in planning appointments, board meetings, conferences, etc.
• Attend meetings and keep minutes
• Receive and screen phone calls and redirect them when appropriate
• Handle and prioritize all outgoing or incoming correspondence (e-mail, letters, packages, etc.)
• Make travel arrangements for the GMD
• Handle confidential documents ensuring they remain secure
• Prepare invoices or financial statements and provide assistance in bookkeeping
• Monitor office supplies and negotiate terms with suppliers to ensure the most cost-effective orders
• Maintain electronic and paper records ensuring information is organized and easily accessible
• Conduct research and prepare presentations or reports as assigned

Requirements:

• 5 – 7 years of proven experience as an executive secretary or similar administrative role
• Degree in business administration or any related field
• Proficient in MS Office
• In-depth knowledge of office management and basic accounting procedures as well as technical vocabulary of relevant industry
• Familiarity with basic research methods and reporting techniques
• Excellent organizational and time-management skills
• Outstanding communication and negotiation abilities
• Project management skills, like goal-setting, budget management, and planning
• Great customer service and interpersonal skills

Location: Lagos

Remuneration: NGN 200,000 - 250,000 (Negotiable and commensurate with experience)