Facility Management Officer

Responsibilities:

• Supervise & define work plans & schedules for all Admin support staff; Office Assistants, Security Guards, and Drivers 
• Managing the repairs and maintenance culture within the company’s facilities
• Maintenance of the company’s pool cars   
• Mange the company’s approved vendors
• Liaise with vendors on routine and maintenance checks for the company’s facilities   
• Vetting, ensuring prompt payment of rent and utility bills to relevant bodies/authorities   
• Monitor office supplies and equipment inventory and place orders when necessary 
• Prepare periodic reports on activities e.g. expenses, projects, and daily activities as carried out in the department  
• Responsible for creating and implementing cost-cutting strategies & management of scarce resources for the company   
• Provides historical reference by developing and utilizing filing and retrieval systems
• Other administrative tasks as assigned by the line manager  

Requirements:

• Bachelor’s Degree in a related field with a minimum of 1year relevant experience 
• Demonstrated knowledge of office procedures
• Experience with office management software like MS Office (MS Excel and MS Word, specifically)
• Strong negotiation and organizational skills
• Excellent written and verbal communication skills   
• Attention to detail   
• Ability to resolve conflict and solve problems promptly   
• Strong work ethics & reliability