Facility Officer

Responsibilities:

• Facility Maintenance: Perform routine inspections and maintenance tasks to ensure the ongoing functionality of company facilities, including HVAC systems, electrical systems, plumbing, and building structures.
• Repairs and Troubleshooting: Respond promptly to maintenance requests, equipment failures, and building emergencies. Identify and troubleshoot issues and coordinate repairs and replacements as necessary.
• Vendor Management: Coordinate with external vendors, contractors, and service providers to schedule repairs, maintenance, and renovations. Monitor vendor performance, review service contracts, and ensure compliance with agreed-upon terms and standards.
• Health and Safety Compliance: Ensure compliance with health, safety, and environmental regulations and standards. Implement policies and procedures to maintain a safe and healthy work environment for employees and visitors.
• Security and Access Control: Oversee security measures and access control systems to protect company assets and personnel. Monitor security cameras, alarm systems, and access points, and respond to security incidents as needed.
• Space Management: Assist in space planning activities, office relocations, and furniture installations. Maintain accurate records of space allocations, office layouts, and inventory levels.
• Emergency Preparedness: Develop and maintain emergency preparedness plans and procedures. Conduct regular drills and training exercises to ensure staff readiness and effective response to emergencies.
• Budget Management: Assist in budget planning and expenditure tracking for facility-related expenses. Identify cost-saving opportunities and recommend budgetary adjustments as needed.
• Documentation and Reporting: Maintain detailed records of maintenance activities, repairs, and service contracts. Generate reports, documentation, and presentations for management and stakeholders as required.

Requirements

• Minimum of 4 years experience as a Facility Officer.
• BSc/BA in facility management, Engineering, or related field.
• Additional qualifications in facility and project management will be an added advantage.
• Knowledge of technical operations and facilities management best practices
• Knowledge of basic accounting and finance principles
• Excellent verbal and written communication skills
• Excellent organizational and leadership skills.
• Good analytical/critical thinking.