Finance and Account Officer

Responsibilities:

Proper Accounting of Business Operations Transactions:

• Ensure daily, real-time, and accurate posting of all business transactions in accordance with relevant accounting standards (which includes generally accepted accounting principles & practices and international financial reporting standards) The transaction categories comprise of:
• Statement of Financial Position Transactions: Includes property, plant & equipment, intangible assets, investments, other non-current assets, account receivables, inventory, prepayments, other receivables, cash & cash equivalent, accounts payable, accruals, other payables, provisions, contingent liabilities & contingent assets, short & long term borrowings, other non-current liabilities, share capital, share premium, retained earnings, other components of equity, etc)
• Profit or Loss Statement Transactions: Includes revenue, cost of sales, selling & distribution expenses, administrative expenses, finance cost, tax expense, dividend expense, etc)

Accounts Payable Management:

• Receipt of Vendor’s Invoice and performance of three-way match before submission to Treasury Unit for payment processing
• Preparation of monthly vendor reconciliation statement and prompt disposition of all reconciling items

Accounts Receivable Management:

• Prompt recording and posting of Customer’s Invoice
• Preparation of monthly customer reconciliation statement and
• Prompt disposition of all reconciling items

Performance of Month-end Accounting Closure Procedures:

• Posting of depreciation and amortization relating to non-current assets, intangible assets and investment property
• Posting of amortization relating to lease rentals and insurance prepayments
• Posting of accruals for all approved expenses incurred but invoices yet to be received from the Suppliers and release of prior accruals no longer valid
• Posting of loan interest amortization for all borrowings, loan and sub-loan (related parties) reconciliation and validation of loan position with banks and Corporate Finance Team
• Preparation of bank reconciliation statement for all bank accounts maintained by the Company and prompt disposition of all reconciling items
• Preparation of intercompany reconciliation statement with all related Strategic Business Units (SBUs) and prompt disposition of all reconciling items

Statement of Financial Position Integrity:

• Ensure that assets and liabilities in the general ledger are substantiated with supporting schedules and that the balances per the Trial Balance is a true reflection of physical state of the ledger accounts
• Preparation of age analysis report for all account receivables and account payable balances
• Preparation of reconciliation statement for all other Statement of Financial Position balances and prompt disposition of all reconciling items
• Preparation of up-to-date and management of Fixed Assets Register
• Support preparation and execution of periodic physical count exercise and verification of property, plant & equipment, and inventory items
• Preparation of age analysis report and monitoring of staff cash advances/corporate debit card utilizations to ensure they are retired promptly

Statutory deductions Management & Remittance:

• Proper computation and recognition of all applicable statutory deductions e.g VAT, WHT, LCD, NIMSA etc
• Preparation of detailed schedules for prompt monthly remittance of statutory deduction liabilities
• Ensure follow-up and engagement with relevant internal departments for collection of WHT credit notes and payment receipts for all statutory deduction remittances
• Monthly reconciliation all statutory deductions general ledger accounts and prompt disposition of all reconciling items

Robust and Efficient Transaction’s Document Management System:

• Ensure availability and proper filing of third-party supporting documents for all general ledger entries
• Ensure ease of retrieval of transaction posting supporting documents for internal and external stakeholders’ utilization
• Perform other duties as delegated by the Leadership of the Finance and Accounts Department

Requirements:

• B.Sc or HND in Accounting
• Student Membership of Institute of Chartered Accountants of Nigeria (ICAN) or Association of Certified and Chartered Accountants (ACCA) is preferred (not mandatory)
• 0 to 4 years’ work experience in the Finance/Treasury/Accounts function

Key Skills and Competencies:

• Good knowledge of Generally Accepted Accounting Principles
• Numerate with good analytical skills
• Knowledge in the use of the Microsoft Office Suite especially
• Microsoft Excel & Microsoft
• Good problem-solving skills and results oriented
• Ability to work effectively in a team
• Good Interpersonal skills required in liaising with people at different levels within and outside the Organization
• Ability to meet deadlines and manage multiple tasks
• Intuitiveness and attention to detail
• High level of integrity and ability to maintain confidentiality
• Strong professional ethics, accountability, and dependability

Key Performance Metrics:

• Financial Transactions Recording: Prompt and accurate posting of business operation transactions (within 24 hours of occurence) Compliance with IFRS and other relevant accounting standards, Quality of transactions journal entry (comparison of number of rejected journals with total number of journals raised)
• General Ledger Management and Integrity: Physical existence and accurate supporting schedules for all Statement of Financial Position ledger balances, Accurate supporting schedules for all Profit or loss account ledger balances, Preparation of Bank Reconciliation Statement for all bank accounts (within 3 days after month-end) and Preparation of monthly Customers, Suppliers reconciliation statement (within 14 days after month-end), and Preparation of monthly Intercompany reconciliation statement (within 14 days after month-end)
• Month-end Accounting Closure: Adherence to communication on month-end close window (within 3 days after month-end)
• Statutory Deductions Remittance: Reconciliation and remittance of all statutory deductions (within 21 days after month-end)
• Safety: Strict adherence and compliance to HSE policies and safe work rules.

Locations: Abuja, Anambra, Lagos, Delta and Rivers State