Finance Assistant

Responsibilities:

Financial Administration:

• Assist with accounts payable and receivable functions.
• Process invoices, verify accuracy, and manage payment cycles.
• Reconcile vendor accounts and address discrepancies.
• Monitor outstanding payments.

Record Keeping and Documentation:

• Maintain meticulous records of financial transactions.
• Organize and file financial documents (invoices, receipts, expense reports).
• Update internal accounting databases.

Bank Reconciliation:

• Regularly reconcile bank accounts, credit card statements, and other financial records.
• Investigate and resolve discrepancies promptly.

Financial Reporting and Analysis:

• Collaborate with the finance manager to prepare financial reports.
• Assist in variance analysis and budget tracking.

Payroll Support:

• Enter payroll data accurately.
• Assist with payroll calculations and documentation.

Communication and Stakeholder Interaction:

• Respond to inquiries from vendors, donors, and internal stakeholders.
• Maintain professional communication and confidentiality.

Month-End and Year-End Processes:

• Participate in financial statement preparation.
• Assist in closing processes.

Project Management Support:

• Work closely with program managers and project coordinators.
• Assist in project budget tracking and financial reporting.

General Administrative Skills:

• Organize meetings, manage calendars, and handle correspondence.
• Support project implementation tasks as needed.

Requirements:

• Education: Associate’s degree in accounting, Finance, or related field (Bachelor’s degree preferred, professional qualification is added advantage).
• Experience: Proven experience in accounting or finance, preferably within an NGO context.