Finance Operations Manager

Responsibilities

• Serve as the primary point of contact for the outsourced accounting and payroll firms.
•    Ensure accurate and timely transfer of all financial data on a monthly basis for the preparation of management accounts and payroll.
•    Manage the coordination of variable payroll elements with the accounting and payroll services.
•    Oversee the processing of invoices and disbursement of payments.
•    Ensure all invoices are processed accurately and in a timely manner.
•    Manage the billing process, ensuring all invoices are issued accurately and on time.
•    Monitor customer account details for non-payments, delayed payments, and other irregularities.
•    Perform account reconciliations and maintain AR aging reports.
•    Prepare and present detailed financial reports to the CFO, CEO, and COO.
•    Conduct financial analysis to support business decisions.
•    Prepare financial reports for internal use and for investors.
•    Analyze financial data to identify trends and provide insights.
•    Develop and manage budgets for various departments, including production.
•    Monitor budget performance and provide variance analysis.
•    Manage and reconcile inter company transactions between the HQ in France and the subsidiaries in Africa.
•    Ensure accurate recording of inter company charges and settlements.
•    Coordinate with other departments to resolve inter company discrepancies.
•    Develop and manage budgets for various departments.
•    Monitor budget performance and provide variance analysis.
•    Manage financial reporting for grants, ensuring compliance with grant requirements.
•    Coordinate with grant managers to prepare financial reports for grantors.
•    Identify and implement improvements in financial processes, including AP and AR.
•    Develop and maintain policies and procedures to enhance efficiency and effectiveness.
•   Train and support finance staff on best practices and new processes.

Qualifications

• Fluency in English and French is required.
• Minimum of 5 years of experience in finance management, including accounts payable and receivable.
• Strong understanding of accounting principles and financial reporting (IFRS).
• Proficiency in accounting software and Microsoft Office Suite, especially Excel.
• Excellent analytical, problem-solving, and organizational skills.
• Strong communication and interpersonal skills with the ability to work collaboratively.
• Attention to detail and a high level of accuracy.
• Ability to manage multiple tasks and meet deadlines in a fast-paced environment.
• Experience with financial analysis, budgeting, financial grant reporting, and inter-company transactions is preferred.
• Prior experience coordinating with outsourced accounting and payroll firms is a plus.