Front Desk Assistant

Responsibilities:

• Maintain executive’s agenda and assist in planning appointments, board meetings, conferences, etc.
• Attend meetings and keep minutes
• Receive and screen phone calls and redirect them when appropriate
• Handle and prioritize all outgoing or incoming correspondence (e-mail, letters, packages, etc.)
• Make travel arrangements for executives
• Handle confidential documents ensuring they remain secure
• Prepare invoices or financial statements and provide assistance in bookkeeping
• Monitor office supplies and negotiate terms with suppliers to ensure the most cost-effective orders
• Maintain electronic and paper records ensuring information is organized and easily accessible
• Conduct research and prepare presentations or reports as assigned
• Develop and present novel ideas that demonstrably contribute to the company's growth.
  

Requirements:

• This position is open to a female candidate (Aged 24 - 28 years)
• Proven experience as an executive secretary or similar administrative role
• Ability to navigate the web and make use of desktop packages (Word, Excel, PowerPoint).
• In-depth knowledge of office management and basic accounting procedures as well as the technical vocabulary of relevant industry
  
• Familiarity with basic research methods and reporting techniques
• Disciplined, quick to learn, unlearn and relearn, teachable, and have a knack for personal growth and overall growth of the company.
• Excellent organizational and time-management skills
• Outstanding communication and negotiation abilities
• Integrity and confidentiality