Front Desk Officer

Responsibilities:

• Welcome visitors into the firm.
•  Answer a multiple-line phone system, manage calls by routing them to the proper extensions or taking messages and delivering them within our message system along with setting up conference calls as requested
• Accept deliveries and mail, organize them to be distributed to the correct recipients using the office mailing system, and ensure they get to the recipient promptly while also managing outgoing mail and packages for pickup
• Serve as the face of the firm, offering friendly service to those entering the firm or calling in on the phone
• Maintain the reception area, keeping it clean and free of clutter
• Assist new applicants who come into the building to apply for positions, including providing them with applications, pens, and clipboards along with any reference material they may need, such as telephone directories or Wi-Fi passwords
• Handle filing and data entry as requested

Requirements:

• The suitable candidate must be smart and intelligent and possess:
• Familiarity with office machines (e.g., printers, etc.)
  
• Knowledge of office management and basic bookkeeping
• Proficient in English (oral and written)
• Excellent knowledge of MS Office (especially Excel and Word)
• Strong communication and people skills