Admin Officer

Responsibilities:

• Receive guests and clients on behalf of the organization
• Maintain a logbook of all incoming guests and clients in the organization daily.
• Act as the point of contact between manager and visitors.
• Answer all incoming calls and take messages.
• Distribute and store correspondence (e.g. letters, emails )
• Managing office supplies
• Managing of filing system
• Manage Employee records
• Manage appointments and schedule meetings.
• Always ensure tidiness and proper ventilation of the reception area.
• Take up other duties as assigned (travel arrangements, schedules, etc.)
• Knowledge of office management and basic bookkeeping
• Maintaining office equipment as needed
• Handle customers’ requests and complaints.
• Conduct on boarding and off boarding for all staff
• Tracking time and attendance of all staff
• Recommend staff for training, which can enhance their development
• Ensure that all company policies and procedures are followed by the members of staff

Requirements:

•  A degree in Social Sciences, Administration or any related field
• The ideal candidate should have a friendly and easy-going personality
• Possess Communications and Interpersonal Skills.
• Must be Presentable, Eloquent and Very Professional.
• Must Possess a Strong Sense of Confidentiality.
• Basic knowledge of office equipment. E.g. fax, printer etc.)
• Ability to pay keen attention to details.
• Good organizational and multitasking abilities.
• Prior experience in a construction company is added advantage
• Must possess excellent knowledge of MS Office (especially Word & Excel)