Group Secretary/Corporate Services & Compliance Officer

Responsibilities:

Secretarial Duties:

• Organize and prepare agendas for board meetings, committee meetings, and annual general meetings (AGMs).
• Record, draft, and circulate accurate minutes of meetings.
• Maintain statutory registers and company records.
• Ensure timely filing of statutory returns and compliance documents with regulatory authorities.

Corporate Governance and Compliance

• Advise the board and senior management on corporate governance practices and regulatory compliance.
• Monitor and ensure adherence to applicable laws, regulations, and internal policies.
• Coordinate with legal teams and external consultants on compliance matters.
• Conduct internal audits to ensure regulatory and ethical compliance.
• Oversee the preparation and filing of annual reports and financial disclosures.

Corporate Services:

• Manage correspondence with shareholders, stakeholders, and regulatory bodies.
• Handle documentation for mergers, acquisitions, and corporate restructuring.
• Support the development of policies, procedures, and processes for organizational efficiency.
• Supervise administrative staff and ensure effective office operations.
• Facilitate training programs for staff on governance and compliance matters.

Risk Management:

• Identify and mitigate compliance and governance risks.
• Develop and implement risk management frameworks and strategies.

Requirements:

• Bachelor’s degree in Business Administration, Law, Corporate Governance, or related fields.
• Chartered Secretary (ICSA) or equivalent governance certifications preferred.
• Prior experience in corporate governance, compliance, or administrative roles is typically required.
  

Key Skills:

• Strong organizational and multitasking abilities.
  
• Excellent written and verbal communication skills.
  
• In-depth understanding of corporate governance and legal frameworks.
  
• Attention to detail and analytical thinking.
  
• Proficiency in office and compliance management software.