Head of Procurement

Key Responsibilities

• Develop and Implement Procurement Strategies: Create and execute procurement strategies aligned with the organization’s objectives and goals.
• Market Analysis: Analyze market trends and supply chain risks to optimize procurement processes.
• Stakeholder Collaboration: Work closely with stakeholders to understand their needs and align procurement activities accordingly.
• End-to-end Procurement Management: Oversee the entire procurement process, including requisition, sourcing, evaluation, negotiation, and contract management.
• Compliance: Ensure all procurement activities comply with relevant regulations, policies, and ethical standards.
• Cost-Saving Initiatives: Identify and implement cost-saving opportunities and cost-effective purchasing practices.
• Supplier Relationship Management: Establish and maintain strong relationships with suppliers, conducting evaluations and performance reviews.
• Supplier Audits: Conduct supplier audits and monitor performance to ensure quality and delivery standards are met.
• Negotiation: Negotiate favorable terms, conditions, and prices with suppliers to secure advantageous agreements.
• Team Leadership: Lead and manage the procurement team, providing guidance, training, and performance feedback.
• Resource Allocation: Allocate resources effectively to meet procurement objectives and deadlines.
• Risk Management: Identify, and mitigate potential risks in the supply chain, ensuring continuity of supply and minimizing disruptions.
• Innovation and Improvement: Foster a collaborative and efficient working environment, encouraging innovation and continuous improvement.
• Contingency Planning: Develop contingency plans for critical supplies and maintain robust disaster recovery measures.
  
  
  

Equality and Diversity

• Act as lead for Equality & Diversity in the Estates and Facilities department to ensure the development and effective implementation of a strategy, set of policies, procedures and monitoring and control systems are in place.
  
  
  

Personal and Staff Development

• Work with HR to undertake recruitment, retention, performance management and development of staff in the team.
• Work with the Recruitment Manager to establish connections with appropriate local, international and online communities to nurture a pipeline of talent to support the growth of the company.
• Responsible for development of high potential employees, providing a structured approach to mentoring and developing critical talent at all levels of management.
  
  
  

Communications And Working Relationships

• Collaborate with finance, accounts, and supply chain departments.
• Maintain positive relationships with internal and external stakeholders.
• Communicate procurement strategies and goals to the team.
• Liaise with suppliers and vendors for negotiations and evaluations.
• Work closely with senior management to align procurement activities with organizational goals.
• Provide regular updates to the management on procurement activities.
• Foster a collaborative environment within the procurement team.
• Ensure effective communication of procurement policies and procedures.
• Build and maintain relationships with key suppliers.
• Engage with industry peers and networks to stay updated on best practices.
  
  
  

Line Management

• Directly manage the procurement team.
• Provide performance feedback and conduct appraisals.
• Develop and implement training programs for the team.
• Allocate tasks and responsibilities within the team.
• Monitor team performance and provide necessary support.
• Ensure the team adheres to procurement policies and procedures.
• Foster a collaborative and efficient working environment.
• Encourage innovation and continuous improvement within the team.
• Address any conflicts or issues within the team promptly.
• Support career development and growth opportunities for team members.
  
  
  

Organizational Responsibilities

• Develop and implement procurement strategies aligned with organizational goals.
• Ensure compliance with procurement regulations and policies.
• Manage the procurement budget effectively.
• Oversee the entire procurement process from requisition to contract management.
• Identify and mitigate supply chain risks.
• Foster strong relationships with suppliers and vendors.
• Lead and manage the procurement team.
• Implement cost-saving initiatives and best practices.
• Ensure timely and efficient procurement of goods and services.
• Qualifications
  
  
  

These are the foundational educational or certification requirements.

• Educational Background: A degree in supply chain management, business administration, finance, or a related field. An advanced degree (e.g., MBA) can be advantageous.
• Procurement Certifications:
• Chartered Institute of Procurement & Supply (CIPS) certification.
• Certified Professional in Supply Management (CPSM).
• Lean Six Sigma (to improve efficiency and procurement processes).
• Project Management Certifications (optional but valuable):
• PRINCE2, PMP (for managing complex procurement projects).
• Experience
  
  
  

The experience required usually highlights practical exposure and expertise needed for this senior role.

• Extensive Procurement Experience: Typically, 10+ years of experience in procurement, supply chain management, or related fields, with at least 5 years in a senior leadership role.
• Industry-Specific Knowledge: Depending on the industry (e.g., healthcare, manufacturing, tech), experience managing procurement in that specific context is crucial.
• Vendor Management & Contract Negotiation: Demonstrated experience managing large-scale vendor relationships, negotiating contracts, and ensuring value for money.
• Strategic Sourcing: Proven success in developing and implementing procurement strategies that align with company goals.
• Global Supply Chain Experience: If applicable, international procurement experience, especially managing complex global supply chains.
• Budget & Financial Acumen: Experience in managing budgets, financial analysis, and cost reduction strategies.
• Management & Leadership Pointers
  
  
  

The leadership and management capabilities that define success in a Head of Procurement role.

• Strategic Leadership: Ability to shape the strategic direction of the procurement function and align it with overall business objectives. This includes developing long-term sourcing strategies and anticipating market trends.
• Team Leadership: Proven experience leading and developing a high-performing procurement team, including managing cross-functional teams and fostering collaboration.
• Stakeholder Management: Strong skills in engaging and managing relationships with key internal and external stakeholders (e.g., suppliers, C-suite, finance, operations).
• Decision-Making: Strong decision-making ability, balancing cost-efficiency, quality, and risk management when making procurement choices.
• Risk Management: Expertise in identifying, assessing, and mitigating risks in the supply chain (e.g., supplier dependency, geopolitical factors).
• Change Management: Experience leading transformation projects (e.g., digitizing procurement systems, automating workflows) and driving operational excellence.
• Communication Skills: Effective communicator who can report to senior leadership, influence stakeholders, and negotiate with suppliers.
  
  
  

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