HR & Admin Officer

• Maintaining physical and digital personnel and company records like employment contracts and PTO requests
• Update internal databases with new hire information
  
• Create and distribute guidelines and FAQ documents about company policies
  
• Gather payroll data like bank accounts and working days
  
• Publish and remove job ads
  
• Schedule job interviews and contact candidates as needed
  
• Prepare reports and presentations on HR-related metrics like total number of hires by department
  
• Develop training and onboarding material
  
• Respond to employees’ questions about benefits (for example, number of vacation days they’re eligible for)
  
• Managing an office or reception area
  
• Being the main point of contact for personnel within the company and external parties
  
• Managing the correspondence and communications of the organization, such as phone calls, postsand emails
  
• Maintenance and organization of company records
  
• Scheduling of meetings and appointments within the company and the arrangement of refreshments and other corporate catering
  
• Management and supervision of other administrative personnel
  
• Oversight of office inventory, including ensuring an adequate supply of consumables, such as stationery or printer ink
  
• Operation and basic troubleshooting of office equipment like printers and computers
  
• Oversight of company expenses and billing cycles
  
• Organizing executive itineraries, including travel and corporate events
  

Requirements:

• BSc/HND in Human Resources Management or relevant field
• Work experience as an HR & Admin Officer, HR Administrative Assistant or similar role
• Familiarity with Human Resources Information Systems (HRIS)
  
• Basic knowledge of labor legislation
  
• Experience using spreadsheets
  
• Organizational skills
  
• Good verbal and written communication skills