Inventory Controller

Responsibilities:

Inventory Management:  

• Oversee inventory control processes, including cycle counts and physical inventories. 
• Implement strategies to optimize inventory levels and minimize stockouts and overstocks. 
• Analyze inventory data to identify trends and opportunities for improvement. 
• Develop and implement inventory forecasting and replenishment models. 
• Manage warehouse operations, including receiving, storing, and shipping inventory. 
• Collaborate with other teams to ensure smooth inventory flow. 

ERP System Management:  

• Configure and maintain the Sage 300 ERP system to meet business needs. 
• Generate reports and provide insights on inventory levels, trends, and performance metrics. 
• Identify and implement opportunities to improve efficiency and cost savings within the ERP system. 
• Stay up-to-date with the latest ERP system functionalities and industry best practices. 
• Provide training and support to users on ERP system features and processes. 

 Data Analysis and Reporting:  

• Analyze inventory data to identify trends, anomalies, and areas for improvement. 
• Generate accurate and timely reports on inventory performance, stock levels, and inventory data. 
• Use data analysis tools to identify opportunities for cost reduction and process optimization. 
• Collaborate with management to develop and implement data-driven decision-making strategies. 

Strategic Planning and Optimization:  

• Develop and implement long-term inventory management strategies aligned with business objectives. 
• Identify and implement cost-saving initiatives, such as negotiating better deals with suppliers or optimizing shipping and handling costs. 
• Conduct regular reviews of inventory policies and procedures to ensure they are efficient and effective. 

Process Improvement:  

• Analyze current inventory processes and identify areas for improvement. 
• Implement new technologies and tools to streamline operations and improve efficiency. 
• Develop and implement standard operating procedures (SOPs) for inventory management. 

 Risk management:  

• Identify and mitigate potential risks, such as stockouts, overstocks, and theft. 
• Implement robust security measures to protect inventory assets. 
• Develop contingency plans to address potential disruptions to the supply chain. 

Vendor management: 

• Build and maintain strong relationships with suppliers and vendors. 
• Evaluate supplier performance and identify opportunities for improvement. 
• Negotiate favourable terms and conditions with suppliers. 

Compliance and Audit: 

• Ensure compliance with all relevant regulations, standards, and industry best practices. 
• Collaborate with the Internal Control and Audit department to conduct regular internal audits to assess inventory accuracy and control measures. 
• Prepare for and participate in external audits 

Leadership: 

• Work with the line manager to provide ongoing coaching and development to team members. 
• Foster a positive and collaborative work environment. 

Requirements:

• Bachelor's degree in business administration, Supply Chain Management, or a related field (preferred) 
• Minimum 5 years of experience in inventory control and ERP systems management. 
• Proven experience with Sage 300, particularly in Inventory Control and other relevant modules (Accounts Payable, Accounts Receivable). 
• Strong understanding of inventory management principles (ABC analysis, forecasting, safety stock). 
• Experience with warehouse operations and best practices. 
• Excellent analytical and problem-solving skills. 
• Strong attention to detail and accuracy. 
• Excellent communication and interpersonal skills. 
• Ability to manage multiple priorities and deadlines.    
• Proficient in Microsoft Office Suite and Google Suite. 
• Strong data analysis experience and expertise. 
• Experience with project management methodologies. 

Person Specification:

• Must be physically fit with high-energy  
• Must demonstrate a high level of emotional intelligence and ability to adapt to different audiences and behavioral styles Strong technical skills: Proficiency in Sage 300 ERP and other relevant inventory management software. 
• Analytical skills: Ability to analyze data, identify trends, and make data-driven decisions. 
• Problem-solving skills: Capacity to identify and resolve inventory-related issues efficiently. 
• Attention to detail: Meticulous approach to ensure accuracy in inventory records and processes. 
• Organizational skills: Ability to manage multiple tasks and prioritize effectively. 
• Leadership skills: Experience leading and motivating teams. 
• Communication skills: Effective communication with stakeholders at all levels. 
• Adaptability: Ability to adapt to changing business needs and industry trends. 
• Continuous learning: Commitment to staying updated on the latest industry trends and technologies. 

Key Result Areas:

• Inventory Management, Accuracy and Turnover
• Stockout and Overstock Rate:
• Inventory Carrying Cost
• System Uptime and ERP System Efficiency
• System Accuracy and User Satisfaction
• Report Accuracy and Timeliness
• Data-Driven Decision Impact
• Inventory Cost Reduction
• Improved Inventory Utilization
• Process Improvement and Efficiency
• Improved Quality and Risk Management 
• Reduced Inventory Loss, Vendor Management and Supplier Performance
• Compliance and Audit
• Regulatory Compliance and Team Development