Office/ Admin Assistant

Responsibilities:

Administrative Support:

• Provide general administrative and clerical support including mailing, scanning, faxing, and copying to management.
• Maintain electronic and hard copy filing system.
• Open, sort, and distribute incoming correspondence.

Office Management:

• Monitor and maintain office supplies inventory.
• Coordinate maintenance of office equipment.
• Manage office space and ensure it is organized and well-maintained.

Scheduling and Coordination:

• Schedule and coordinate meetings, appointments, and travel arrangements for managers or supervisors.
• Prepare agendas and make arrangements for committee, board, and other meetings.

Communication:

• Answer and manage incoming calls, emails, and other communications.
• Greet visitors and determine whether they should be given access to specific individuals.
• Assist in the preparation of regularly scheduled reports.

Documentation and Reporting:

• Prepare and modify documents including correspondence, reports, drafts, memos, and emails.
• Conduct data entry and maintain accurate records and databases.

Customer Service:

• Provide excellent customer service to clients and staff.
• Handle customer inquiries and complaints in a professional and courteous manner.

Project Support:

• Assist in the coordination and management of special projects.
• Support team members with various administrative tasks as needed.

Requirements:

• High school diploma or equivalent; associate’s or bachelor’s degree in business administration or related field is preferred.
• Proven experience as an office assistant, administrative assistant, or in another relevant administrative role.

Skills and Abilities:

• Proficiency in MS Office (MS Excel and MS Word, in particular).
• Excellent time management skills and ability to multitask and prioritize work.
• Attention to detail and problem-solving skills.
• Strong organizational and planning skills.
• Excellent written and verbal communication skills.

Personal Attributes:

• Professional appearance and demeanor.
• Ability to work independently and as part of a team.
• High level of integrity and discretion in handling confidential information.
• Positive attitude and willingness to learn and take on new challenges.

Benefits:

• Competitive salary and benefits package.
• Opportunities for professional development and career growth.
• Friendly and collaborative work environment.

Application Process: Interested candidates should submit their resume and a cover letter detailing their qualifications and experience. Please use the subject line Admin/Office Assistant.