Office/ Admin Assistant
StellarOps Strategies
Admin & Office
Job Summary
AJ Skylar is seeking a highly organized and detail-oriented Office/Admin Assistant to support our administrative operations. The successful candidate will play a critical role in ensuring the smooth and efficient functioning of our office by handling a variety of administrative and clerical tasks.
- Minimum Qualification : Degree
- Experience Level : Mid level
- Experience Length : 2 years
Job Description/Requirements
Responsibilities:
Administrative Support:
- Provide general administrative and clerical support including mailing, scanning, faxing, and copying to management.
- Maintain electronic and hard copy filing system.
- Open, sort, and distribute incoming correspondence.
Office Management:
- Monitor and maintain office supplies inventory.
- Coordinate maintenance of office equipment.
- Manage office space and ensure it is organized and well-maintained.
Scheduling and Coordination:
- Schedule and coordinate meetings, appointments, and travel arrangements for managers or supervisors.
- Prepare agendas and make arrangements for committee, board, and other meetings.
Communication:
- Answer and manage incoming calls, emails, and other communications.
- Greet visitors and determine whether they should be given access to specific individuals.
- Assist in the preparation of regularly scheduled reports.
Documentation and Reporting:
- Prepare and modify documents including correspondence, reports, drafts, memos, and emails.
- Conduct data entry and maintain accurate records and databases.
Customer Service:
- Provide excellent customer service to clients and staff.
- Handle customer inquiries and complaints in a professional and courteous manner.
Project Support:
- Assist in the coordination and management of special projects.
- Support team members with various administrative tasks as needed.
Requirements:
- High school diploma or equivalent; associate’s or bachelor’s degree in business administration or related field is preferred.
- Proven experience as an office assistant, administrative assistant, or in another relevant administrative role.
Skills and Abilities:
- Proficiency in MS Office (MS Excel and MS Word, in particular).
- Excellent time management skills and ability to multitask and prioritize work.
- Attention to detail and problem-solving skills.
- Strong organizational and planning skills.
- Excellent written and verbal communication skills.
Personal Attributes:
- Professional appearance and demeanor.
- Ability to work independently and as part of a team.
- High level of integrity and discretion in handling confidential information.
- Positive attitude and willingness to learn and take on new challenges.
Benefits:
- Competitive salary and benefits package.
- Opportunities for professional development and career growth.
- Friendly and collaborative work environment.
Application Process: Interested candidates should submit their resume and a cover letter detailing their qualifications and experience. Please use the subject line Admin/Office Assistant.
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