Immediate Start
New
5 days ago
Office Assistant
Prostar Logistics
Admin & Office
Shipping & Logistics
NGN
Less than 75,000
Easy Apply
Job Summary
We are looking to hire an Office Assistant who will play a vital role in supporting the daily administrative and operational functions of the office. This role involves performing a variety of tasks that ensure smooth office operations, including handling correspondence, managing office supplies, scheduling appointments, assisting with data entry, and providing general administartion.
- Minimum Qualification : High School (S.S.C.E)
- Experience Level : Entry level
- Experience Length : 1 year
- Working Hours : Full Time
Job Description/Requirements
Responsibilities:
Administrative Support:
- Provide general office support, including answering phones, greeting visitors, and handling inquiries.
- Assist with scheduling appointments, meetings, and conferences.
- Prepare, organize, and maintain office documentation, files, and records.
- Support the office manager or senior staff in daily administrative tasks as needed.
Data Entry & Document Management:
- Input, update, and maintain data in spreadsheets, databases, and office management systems.
- Organize and store files, documents, and correspondence for easy access and retrieval.
- Assist in preparing and proofreading reports, presentations, and other written documents.
Office Supplies Management:
- Monitor office supplies and reorder stock as needed to ensure uninterrupted office operations.
- Maintain an inventory of office materials, equipment, and resources.
- Coordinate with suppliers or vendors to ensure timely delivery of office supplies and equipment.
Correspondence & Communication:
- Draft, proofread, and send emails, letters, and other correspondence on behalf of office management.
- Ensure timely and accurate communication with clients, vendors, and internal teams.
- Receive and sort mail and packages, distributing them to appropriate recipients within the office.
Scheduling & Meeting Coordination:
- Schedule meetings, appointments, and conference calls for team members or management.
- Prepare meeting agendas, take minutes, and ensure follow-up actions are completed.
- Coordinate logistics for meetings, including booking meeting rooms and ensuring necessary equipment is available.
Customer Service & Client Interaction:
- Greet and assist visitors, clients, and guests in a professional and welcoming manner.
- Handle client inquiries, providing information or directing them to the appropriate person.
- Assist with event coordination or any client-facing tasks as needed.
Office Organization & Maintenance:
- Ensure the office environment is neat, organized, and conducive to a productive work atmosphere.
- Assist in maintaining office cleanliness and tidiness, including kitchen or breakroom areas.
- Coordinate with cleaning or maintenance staff to address any office upkeep or repair needs.
Support for Office Projects:
- Assist with ad-hoc office projects, including research, preparation of materials, and coordination of tasks.
- Provide support for the implementation of office policies, procedures, and organizational changes.
Confidentiality & Data Protection:
- Handle sensitive or confidential information with discretion and professionalism.
- Ensure that office records and documents are securely stored and comply with relevant privacy regulations.
General Support to Team Members:
- Offer assistance to team members with administrative tasks and project-related support.
- Provide backup support for other office assistants or team members when necessary.
Requirements:
- High school diploma or equivalent (Bachelor’s degree or coursework in business administration is a plus).
- Proven experience as an office assistant, administrative assistant, or in a similar role.
- Strong organizational and multitasking abilities.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
- Excellent communication skills, both verbal and written.
- Strong attention to detail and ability to manage time efficiently.
- Professional demeanor and ability to maintain confidentiality.
- Ability to handle a variety of tasks with minimal supervision.
- Basic knowledge of office equipment (printers, scanners, copiers, etc.).
Skills:
- Experience with office management software or tools (e.g., Google Workspace, Slack, Trello, etc.).
- Strong interpersonal skills and customer service orientation.
- Ability to work well in a fast-paced, dynamic environment.
- Fluent in additional languages (if applicable for a multicultural workplace).
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