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Job Summary

We're seeking a highly organized and detail-oriented Office Assistant to provide administrative support to our team. The successful candidate will perform various tasks, ensuring seamless day-to-day operations. This role requires excellent communication skills, proficiency in MS Office, and ability to prioritize tasks.

  • Minimum Qualification : High School (S.S.C.E)
  • Experience Level : Entry level
  • Experience Length : 1 year

Job Description/Requirements

Responsibilities:

  • Organize office and assist associates in ways that optimize procedures
  • Sort and distribute communications promptly
  • Create and update records ensuring the accuracy and validity of information
  • Schedule and plan meetings and appointments
  • Monitor the level of supplies and handle shortages
  • Resolve office-related malfunctions and respond to requests or issues
  • Coordinate with other departments to ensure compliance with established policies
  • Maintain trusting relationships with suppliers, customers, and colleagues
  • Perform receptionist duties when needed


Requirements:

  • High school diploma or equivalent
  • 1-2 years of administrative experience
  • Proficient in MS Office (Word, Excel, PowerPoint, Outlook)
  • Excellent communication and interpersonal skills
  • Organizational and time management skills
  • Ability to maintain confidentiality


Desirable:

  • Post-secondary education in Business Administration or related field
  • Experience with office software (e.g., Google Suite)
  • Familiarity with HR systems and procedures
  • Certification in administrative assistance (e.g., Certified Administrative Professional)


Skills:

  • Communication and teamwork
  • Time management and organization
  • Attention to detail
  • Problem-solving and adaptability
  • Proficiency in MS Office

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