Office Clerk

Responsibilities

Administrative Support:

• Handle clerical duties such as data entry, filing, photocopying, and scanning documents.
• Manage correspondence, including emails, phone calls, and letters, ensuring timely responses.

Record Management:

• Maintain accurate and organized records of transactions, reports, and inventory.
• Update and manage databases and tracking systems as required.

Financial Recordkeeping:

• Maintain and update accounting records, including ledgers, invoices, and receipts.
• Assist in reconciling bank statements and financial discrepancies.

Transaction Processing:

• Prepare and process invoices, payments, and expense reports.
• Record financial transactions in the accounting system accurately.

Support to Accountant:

• Provide administrative and clerical support to the Accountant in preparing financial reports.
• Assist in budget preparation and monitoring.

Office Coordination:

• Assist in preparing reports, memos, and other documentation.
• Distribute office supplies and ensure office equipment is in good working condition.

Compliance:

• Ensure adherence to company policies and procedures in all clerical activities.
• Maintain confidentiality of sensitive company information.

Customer Support:

• Assist in addressing customer inquiries or redirect them to the appropriate department.
• Maintain a polite and professional demeanor when interacting with clients or vendors.

Requirements:

• Minimum of OND in Accounting, Finance, or related fields; additional certifications are an advantage.
• At least 2 years of experience in a similar role.
• Proficiency in Microsoft Office Suite (Word, Excel, and PowerPoint) and basic accounting software.
• Strong numerical skills and attention to detail.
• Good organizational and time management skills.
• Ability to work collaboratively and follow instructions from the Accountant.
• Strong attention to detail and accuracy in completing tasks.
• Good verbal and written communication skills.
• Time management, prioritization, and problem-solving skills
• Dependability and professionalism
• Team collaboration
• Analytical and strong communication skills
• Confidentiality and integrity