Office Manager

African Capital Alliance (ACA) is a market pioneer and leading African-focused investment firm with subsidiaries and branches currently in Mauritius, Ghana, and Nigeria. As a leading Fund Manager dedicated to delivering exceptional value through strategic investments. They are looking to hire an Office Manager. Their team is committed to identifying and capitalizing on high-potential opportunities that drive growth and generate strong returns for their investors. They pride themselves on their rigorous investment process, deep industry expertise, and a collaborative work environment that fosters innovation and excellence.

For this roleâ¦

Office Administration

• You will support portfolio companies in delivering various operational processes.
• You will coordinate office activities and operations to ensure efficiency and compliance with company policies.
• You will supervise administrative staff, ensuring performance and managing responsibilities.
• You will keep stock of office supplies and place orders as necessary.
• You will develop and improve systems and processes to enhance capacity for delivering operational goals.
• You will identify and enforce service-level agreements (SLAs) to improve the customer experience.
  
  

Facilities Management

• You will ensure smooth office and building facilities operations in coordination with the building manager.
• You will collaborate with the IT team to ensure infrastructure and processes meet staff needs.
• You will ensure adequate security for staff and the firm.
  
  

Procurement Management

• You will conduct and coordinate procurement, monitoring contracts, and vendor payments.
• You will serve as Secretary to the Procurement Committee and assist in developing relevant procurement processes and databases.
  
  

Protocol Support

• You will manage agendas, travel arrangements, and appointments for key meetings and staff.
• You will build and manage relationships with relevant partners and contacts.
  
  

Relationship And Events Management

• You will support investor and investee-related events, including travel and hospitality arrangements.
• You will interface directly with external stakeholders to support key business functions.
  
  

Other Ad Hoc And Culture Building Support

• You will circulate weekly macro-economic updates.
• You will develop frameworks to codify and facilitate access to knowledge firm-wide.
• You will provide knowledge and secretariat support as needed.
  
  

The ideal candidate is/hasâ¦

• Proven experience as an office administrator, office assistant, or in a relevant role.
• Outstanding communication and interpersonal abilities.
• Ability to conceptualize and roll out role-related initiatives.
• Excellent organizational and leadership skills.
• Familiarity with office management procedures and basic accounting principles.
• Proficiency in MS Office tools (Excel, PowerPoint, Word) and office management software (ERP, etc.).
  
  

The goodies

• A collaborative work environment with opportunities for professional growth.
• The chance to work closely with portfolio companies and influential stakeholders.
• Competitive salary and benefits.