A
New
2 days ago
- Minimum Qualification :
Job Description/Requirements
Job Summary:
We are seeking a highly organized and proactive Office Secretary with strong project management, operations, and administrative skills to support the smooth functioning of the office for our Client. The ideal candidate will play a crucial role in managing day-to-day operations, coordinating projects, and ensuring effective communication between different departments. This role requires excellent multitasking abilities, attention to detail, and a solid foundation in office management practices.
Key Responsibilities: 2. Project Management: 3. Operations Management: 4. Communication & Coordination: Qualifications: Key Competencies:Website: https://allfreightsupportservices.com/
We are seeking a highly organized and proactive Office Secretary with strong project management, operations, and administrative skills to support the smooth functioning of the office for our Client. The ideal candidate will play a crucial role in managing day-to-day operations, coordinating projects, and ensuring effective communication between different departments. This role requires excellent multitasking abilities, attention to detail, and a solid foundation in office management practices.
Key Responsibilities: 2. Project Management: 3. Operations Management: 4. Communication & Coordination: Qualifications: Key Competencies:Website: https://allfreightsupportservices.com/
- Administrative Support:
- Serve as the primary point of contact for office communications, including managing phone calls, emails, and correspondence.
- Schedule meetings, appointments, and manage calendars for senior management.
- Maintain office supplies and equipment, and ensure the office is well-organized.
- Prepare, edit, and format documents, reports, presentations, and other materials as needed.
- Handle confidential information with integrity and discretion.
- Assist in planning, coordinating, and tracking the progress of various projects across departments.
- Manage project timelines, milestones, and deliverables to ensure timely execution.
- Organize and maintain project documentation, ensuring accessibility and accuracy.
- Facilitate communication between project stakeholders, track project updates, and follow up on action items.
- Assist with resource allocation and task prioritization to meet project objectives.
- Oversee the day-to-day operations of the office, ensuring smooth and efficient functioning.
- Coordinate logistics for events, meetings, and company-wide activities.
- Assist in implementing and maintaining operational policies and procedures.
- Support procurement processes, including managing vendor relationships and negotiating contracts.
- Track office expenses and assist with budgeting and financial reporting.
- Ensure compliance with company policies and safety regulations.
- Serve as the liaison between departments to ensure clear communication and coordination.
- Prepare meeting agendas, take minutes, and distribute them to relevant stakeholders.
- Follow up on pending tasks, deadlines, and deliverables with the team and external partners.
- Assist in preparing and organizing internal and external presentations and reports.
- Bachelor’s degree in Business Administration, Office Management, or a related field (preferred).
- Proven experience in an administrative or office secretary role with project management and operations exposure.
- Strong organizational and multitasking abilities with attention to detail.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and project management tools
- Excellent written and verbal communication skills.
- Ability to prioritize tasks, work independently, and meet deadlines in a fast-paced environment.
- Experience in managing budgets, contracts, and vendor relationships is a plus.
- Strong interpersonal and communication skills.
- Excellent time management and organizational skills.
- Ability to handle multiple tasks and projects simultaneously.
- Problem-solving and critical thinking abilities.
- High level of integrity, professionalism, and discretion
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